Overview
Executive Assistant Jobs in Baton Rouge, LA at Open Health Care Clinic
Full Job Description
JOB DESCRIPTION
POSITION: EXECUTIVE ASSISTANT/BOARD LIAISON
Reports to:Compliance Director
Revised:April 2024
Department:Administration
FLSA:Non-Exempt
JOB PURPOSE
The Executive Assistant is a self-starter with a talent for building strong and productive relationships that support the Compliance Director on all matters related to the Board of Directors and will serve as a lead point of contact for an active Board of Directors. The Executive Assistant will work under the supervision of the Compliance Director and will work closely with the Executive Leadership Team.
ESSENTIAL JOB FUNCTIONS
Satisfies Core Competencies
Accepts responsibility for ensuring that performance meets the standards of the professional, ethical, and relevant legislated requirements.
Adhere to all company and department employment regarding security and confidentiality
Demonstrates cultural competency and commitment to clients
Knowledge of Federally Qualified Health Center (FQHC) standards of care and requirements
Specific Duties and Responsibilities
Serve as the primary point of contact for all Board members and board-related matters
Work closely with the Executive Team and Compliance Director on all board communications and planning
Provide administrative and strategic support regarding board matters
Attend all Board Meetings, including all board committee meetings, retreats, or other board-related meetings, and prepare minutes and agendas.
Administrative Support
Prioritize inquiries and requests while troubleshooting conflicts and ensuring smooth day-to-day engagements
Complete a wide variety of administrative tasks that includes assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
Monitor the state of contracts, MOUs, service agreements, property leases, etc., anticipating the need for any renewal of expiring contracts
Logistics and Coordination
Responsible for all aspects of planning board and committee meetings, calls, convenings, retreats, and other gatherings including drafting agendas, preparing and distributing Board Books and other relevant materials, setting meeting dates, drafting and sending out calendar invitations, and managing all meeting logistics
Provide day-of meeting support to ensure the successful execution of all meetings for the Board of Directors and other board committees.
Board Member Engagement
Develop, implement, and coordinate a board engagement
Help ensure ongoing leadership development of all board members
Plan events, conference calls, briefings, and other board-related activities and share information with board membersUtilize best practices for tracking, acknowledging, and reporting progress on board engagement including tracking individualized participation and records for each board member (including onboarding, committee placement, coordinating impact tour attendance, volunteer opportunities, recognition, etc.)
Manage outreach to board members around sign on letters, RSVPs for meetings and events, membership on committees and subcommittees, and other board communication.
Governance
Maintain by-laws and other governance documents
Support lea…
Title: Executive Assistant
Company: Open Health Care Clinic
Location: Baton Rouge, LA
Category:
