Overview
Executive Assistant Jobs in Grand Rapids, MI at Beacon Hill at Eastgate
Full Job Description
Beacon Hill at Eastgateis looking for an Executive Assistant! Join our beautiful non-profit retirement community if you are looking for growth and exciting opportunities!
We offer anamazing employee benefit packagewhich includes access to our on-campus Fitness Center which features a swimming pool, hot tub, and gym! Other great benefits include medical benefits, dental, optical, and a 401K match. We offer annual PTO at hire!
Shift:Monday- Friday (8a-5p)
Job Type:Full-time
Wage:$50,000-60,000 negotiable based on experience
Objective:
The mission of the person in this position is to support the office of the President and CEO and other executives of Beacon Hill at Eastgate by performing associated administrative duties and serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the President and CEO. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.
Essential Duties:
Completes a broad variety of administrative tasks for the President and CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential.
Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role by managing requests for direct access to the CEO’s time and office.
Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the President updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Required:
Bachelor’s degree
Experience and interest in internal and external communications, partnership development, and fundraising
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
What we Offer:
Full benefits package after 30 days
PTO at hire
The ability to participate in our matching 401K plan after a 6-month waiting period
Employee scholarship program
24/7 Fitness center …
Title: Executive Assistant
Company: Beacon Hill at Eastgate
Location: Grand Rapids, MI
Category:
