Overview
Executive Assistant Jobs in Kansas City, USA at Cboe Global Markets
Job Description:
Building trusted markets – powered by our people
At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world.
We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level.
We strive to provide employees a safe space to network, share ideas and create opportunities.
Location Overview
Cboe Global Markets operates a key office in the Overland Park Xchange (OPx), located in Overland Park, Kansas, a bustling suburb of Kansas City. The OPx business park is strategically positioned to provide convenient access to the Kansas City metropolitan area, offering modern infrastructure and a collaborative environment ideal for the financial services and technology industries. This location benefits from proximity to major highways, making it easily accessible for employees
The OPx site provides a balance of high-quality office space, advanced facilities, and an environment conducive to productivity and growth.
Role Overview
Cboe is seeking a highly motivated and collaborative Executive Administrative Assistant to join our professional and friendly team. The Executive Administrative Assistant will provide high-level administrative, operational, and event-planning support to senior executives. This role manages complex calendars, oversees travel logistics, coordinates major departmental activities, supports board-level processes, and contributes to the planning and execution of internal events.
Your responsibilities will be:
Executive Support
– Manage complex calendars and scheduling for multiple senior leaders, including prioritizing requests, resolving conflicts, and ensuring executives are prepared for upcoming commitments.
– Coordinate domestic and international travel for executives, including itineraries, accommodations, transportation, and travel documentation.
– Provide day-to-day administrative support, including document preparation, meeting briefings, and communication on behalf of executives.
– Serve as an ambassador of the firm to visitors and external stakeholders
Meeting & Program Coordination
– Coordinate Tech Ops Board Meeting materials for the Legal Team.
– Manage recurring institutional programs such as Monthly Exec & S/VP Small Group Gatherings, KC SMG & SDDG Gatherings, quarterly New Hire Orientations, and quarterly Strategy Sessions.
– Maintain meeting agendas, attendee lists, and follow-up items.
Administrative Operations
– Administer Purchase Orders and collaborate with Finance and Infrastructure partners.
– Submit and manage Board member expense reports, including travel and car service needs.
– Maintain executive files, departmental records, and confidential materials.
– Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible
Event Planning & Execution
– Assist the Events Team with planning and execution for internal and external events: department meetings, offsites, retreats, celebrations, trainings, and team-building activities.
РCoordinate venues, catering, AV, d̩cor, materials, transportation, vendor management, and budget tracking.
– Develop event timelines, run-of-show documentation, and manage on-site event support.
– Support hybrid/virtual event logistics and technology.
– Guest and visitor centricity and understanding the importance of guest’s preferences Communication & Relationship Management
– Serve as a liaison between executives, internal teams, and external partners.
– Draft correspondence, announcements, presentations, and meeting summaries.
– Handle confidential information with discretion and professionalism.
– Serve as an ambassador of the firm to visitors and external stakeholders
The ideal candidate has
- 5+ years of executive administrative experience
- Experience in event planning or large-scale meeting coordination
- Strong proficiency in Microsoft office and collaboration tools
- Strong verbal and written communication skills
- Exceptional organization and multitasking ability
Benefits and Perks of working for Cboe Global Markets
We value the total wellbeing of our people – including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer:
- Fair and competitive salary and incentive compensation packages with an upside for…
Title: Executive Assistant
Company: Cboe Global Markets
Location: Kansas City, USA
Category:
