Overview
Executive Assistant Jobs in Scottsdale, AZ at LEGACY CLOVER MGMT, LLC
Hiring Process: Interested candidates should submit a detailed cover letter and resume. Our hiring process is comprehensive and multi-faceted, and every applicant will receive an individual response from us. We appreciate your patience as we strive to give every applicant our full attention.
About the Position:
The Receptionist / Administrative Assistant Position will help execute various essential office and administrative duties needed to deliver high quality work with a focus on client experience and top-notch customer service. We are looking for an organized and detail-oriented individual who is efficient, adept with software, and works well with others. This position is client-facing and serves as the welcoming face of our company, embodying professionalism and ensuring positive experiences for all visitors and callers. The ability to multi-task, provide high-quality work in a timely manner, and remain composed is key to success in this position.
Objectives of this Role
· Provide exceptional client service and efficient office operations.
· Establish and maintain excellent relationships with clients, partners, and staff.
Responsibilities
The following is a general listing of the various categories of responsibility of this position.
· Answer phones, faxes, and client emails professionally, providing information and resolving inquiries as needed
· Greet clients and visitors warmly, determine the purpose of their call or visit, and direct them to the appropriate person
· Resolve issues promptly and courteously, prioritizing a commitment to excellent customer service
· Receive, sort, and distribute daily mail/deliveries
· Schedule client appointments for partners and staff
· Field and respond to prospective client inquiries
· Coordinate with new clients and staff in creating new client files using firm software
· Coordinate receipt and delivery of client documents between clients and staff
· Scan documents and process tax return projects in practice management software
· Assemble and deliver tax returns to clients
· Prepare customer invoices upon request
· Order office supplies as directed
· Plan and execute company-wide events, such as client events or staff events
· Maintain confidentiality of sensitive information and adhere to company policies and procedures with respect to privacy and protection of personal information
· Work collaboratively with other administrative staff to ensure efficient operations.
· Contribute to a positive and collaborative work environment, supporting team members and fostering a culture of professionalism and excellence in customer service.
Skills and Qualifications
· Professional demeanor / appearance
· Strong customer service focus / interpersonal skills
· Comfortable answering, screening and transferring phone calls
· Desire and ability to learn quickly, especially new software
· Dependable and reliable
· Strong attention to detail
· Ability to multi-task within set deadlines
· Ability to work in a fast-paced environment
· Ability to work independently and in a team environment
· Strong technology skills and proficient in Adobe Acrobat and Microsoft Office Suite, especially Word, Excel and Outlook
Salary
$23 – $26 per hour commensurate with experience
Preferred Qualifications
· At least 2 years’ experience of customer service in a client-facing role.
· Previous CPA or professional services firm experience is a plus.
Schedule
· Standard business hours in the office Monday thru Friday.
· Remote work available when office is closed for weather or unforeseen circumstances.
· Longer hours & weekend availability from January through April is required.
· The office is closed on Fridays from April 15th through Memorial Day and on other occasions as determined by firm leadership.
Education
· High school degree or equivalent
· Associate degree preferred
About Tandem CPAs:
Tandem CPAs is full-service CPA firm located in Louisville, Colorado with both individual and business clients dating back for over 20 years. We believe in direct, personable, and responsive communication with our clients as we strive to help them succeed. This means fast, accurate services from empathetic people who help take the fear out of finances. At Tandem CPAs, we pride ourselves on consistently meeting the highest standards of excellence and integrity.
Job Type: Full-time
Pay: $23.00 – $26.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Vision insurance
Schedule:
Monday to Friday
Experience:
Customer service: 2 years (Required)
Ability to Relocate:
Louisville, CO 80027: Relocate before starting work (Required)
Work Location: In person
Title: Executive Assistant
Company: LEGACY CLOVER MGMT, LLC
Location: Scottsdale, AZ
