Overview
Executive Assistant Jobs in New York City, USA at Solomon Page
Our client is seeking a highly organized and polished Executive Assistant to support the Senior Vice President, Digital Media, along with three direct-report Vice Presidents. This is a demanding, fast-paced role requiring strong executive presence, sound judgment, discretion, and exceptional organizational skills. The position provides comprehensive administrative and project coordination support within a high-visibility leadership environment.
- Schedule:
Monday-Friday Onsite
- Hours:
9:00 AM – 6:00 PM
- Location:
New York, NY 10013
- Pay Rate: $36-$38/hr (Depending on Experience)
- Non-Exempt (Eligible for OT with approval)
Responsibilities:
- Provide executive-level administrative support including calendar management, travel coordination, expense reports, supplies, filing, and general business operations
- Manage complex scheduling across internal and external stakeholders
- Coordinate in-person and virtual meetings (ensure rooms, technology, and attendees are prepared)
- Monitor and prioritize information flow; anticipate scheduling conflicts and adjust proactively
- Handle high-volume communication (phone, email, text, Teams) across all executive levels
- Exercise judgment when handling inquiries and sensitive matters
- Maintain strict confidentiality with highly sensitive information
- Plan and execute team meetings, offsites, and events (vendors, catering, AV, logistics)
- Create and manage systems for organizing presentations, analysis, and department materials
- Prepare and coordinate cross-functional agendas and meeting materials
- Provide light presentation support (PowerPoint/Keynote)
- Track and proactively report on project progress
Required Qualifications:
- BA/BS from an accredited college or university
- Minimum 3 years supporting executive-level leadership
- Proven experience managing confidential and sensitive information
- Advanced Microsoft Office skills (Teams, Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Excellent interpersonal skills with ability to interact across all leadership levels
- Highly organized, detail-oriented, and proactive
- Strong judgment and problem-solving skills
- Exceptional time management skills with ability to manage multiple priorities in a high-volume environment
- Comfortable exploring new tools and technologies (including AI tools such as Copilot)
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.
For more information and additional opportunities, visit: and connect with us on Facebook , and Linked In .
Opportunity Awaits.
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Title: Executive Assistant
Company: Solomon Page
Location: New York City, USA
Category:
