Overview
Executive Assistant Jobs in Provo, UT at Qualtrics
Job Summary
We are seeking a highly organized and detail-oriented Financial Services / Administrative Assistant to join our team. In this role, you will provide essential support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently. This position is crucial for maintaining an organized workspace and facilitating effective communication within the team.
Duties
Manage outlook calendars and schedule appointments for team members, ensuring efficient use of time.
Provide administrative support by preparing documents, reports, and presentations as needed.
Answer phone calls with professionalism, demonstrating excellent phone etiquette while addressing inquiries or directing calls appropriately. This is a multiple line phone system.
Maintain organized filing systems for both physical and digital documents to ensure easy access and retrieval.
Assist with office management tasks including ordering supplies and maintaining inventory levels.
Support reception duties, including greeting visitors and managing incoming correspondence.
Utilize Microsoft 365 for document creation, data entry, and communication purposes. Proficient in Microsoft Teams, Word, Excel, PowerPoint, and Outlook.
Collaborate with team members to streamline processes and improve office efficiency.
Skills
Proficient in calendar management and scheduling techniques.
Strong administrative skills with a focus on organization and attention to detail.
Experience as a administrative assistant is a plus but not required.
Familiarity with Microsoft 365 applications (Microsoft Teams, Word, Excel, PowerPoint, and Outlook) is essential.
Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues. Multi-line phone system.
High level of computer literacy with the ability to learn new software quickly.
Previous experience as a personal assistant or in an office environment is advantageous.
If you are a proactive individual who thrives in a fast-paced environment and possesses the required skills, we encourage you to apply for this vital role within our organization.
Job Type: Full-time
Pay: $40,000.00 – $45,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Executive Assistant
Company: Qualtrics
Location: Provo, UT
