Overview
Executive Assistant Jobs in Wauwatosa, USA at St.-Camillus
St. Camillus, 10101 W Wisconsin Ave, Wauwatosa, Wisconsin, United States of America
Job Description
Posted Monday, April 20, 2026 at 5:00 AM
Executive Assistant
Department: Administration
Reports To: CEO
Join a Mission-Driven Community Where Your Work Truly Matters
illus, we believe that exceptional care begins with exceptional people. When you join our team, you become part of a compassionate, collaborative community dedicated to serving residents with dignity, respect, and heartfelt connection. Our employees support one another, celebrate each other’s strengths, and work together with a shared sense of purpose.
We’re looking for an Executive Assistant who thrives in a dynamic environment and enjoys being at the heart of organizational operations. If you’re someone who values meaningful work, a team-based approach, and a workplace that feels like family, we’d love to welcome you.
What You’ll Do
In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of Operations, to ensure smooth daily operations and help advance the mission of St. Camillus. You’ll be a trusted partner to leadership, a friendly resource for staff and residents, and a key contributor to the positive, unified culture we’re proud of.
Essential Job Functions
- Manage and maintain the CEO, CFO and VP of Operations schedules.
- Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone.
- Provide high-level administrative and executive support, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.
- Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality.
- Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables.
- Coordinate and support Board of Directors, their committee meetings, executive-level meetings, including agenda development, material preparation, minute taking, follow‑up on action items, and communication of decisions.
- Coordinate logistics for events, presentations, and off‑site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed.
- Manage sensitive and confidential information with the highest degree of discretion, maintaining trust and confidentiality at all times.
- Assist in maintaining our printers throughout St. Camillus.
- Maintain office supplies inventory and order as needed.
- Process invoices via Sage and reconcile CEO, CFO and VP of Operations credit card statements.
- Build positive relationships with internal and external clients as a direct representation of the CEO, CFO and VP of Operations. Always present St. Camillus in a positive light.
- Perform other duties, as assigned.
What We Offer
- Health, Dental, and Vision Insurance
- 403(b) Retirement Plan, with generous employer match
- A supportive, team‑oriented environment where you are valued and encouraged to grow
Schedule
- Primarily first shift, Monday–Friday, 8:00 AM – 4:30 PM
- Occasional additional hours, as needed, for special events
What We’re Looking For
We’re seeking a skilled, motivated professional who brings both expertise and heart to their work. Ideal candidates will have:
Experience & Skills
- Minimum 5+ years of senior‑level administrative support experience, preferably in a non‑profit setting
- Strong interpersonal communication skills, both written and verbal
- Ability to thrive in a fast‑paced environment with shifting priorities
- Minimum typing speed of 60 wpm
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience preparing statistical reports, charts, graphs, tables, and using Excel formulas
- Knowledge of administrative procedures, office systems, and professional documentation standards
- Strong command of English grammar, composition, and written clarity
Additional Requirements
- Ability to perform all essential job functions safely
- Valid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy (when using a personal vehicle for work)
Be Part of Something Meaningful
illus, you’re not just filling a position — you’re joining a community built on compassion, unity, and shared purpose of fulfilling our mission. If you’re ready to bring your talents to a place where you can contribute and truly make a difference, we’d love to meet you!
#J-18808-Ljbffr
Title: Executive Assistant
Company: St.-Camillus
Location: Wauwatosa, USA
Category:
