Overview
Executive Assistant Jobs in Philippines at Publicity For Good
Title: Executive Assistant
Company: Publicity For Good
Location: Philippines
Position: Executive Assistant
Reports to: CEO (Heather)
Role
This position is dedicated to directly supporting the CEO in daily operations, strategic initiatives, and project execution. You will be responsible for handling administrative duties, managing CEO-specific workflows, and ensuring that the CEO’s time, priorities, and goals are consistently aligned with company vision. Your primary goal is to reduce noise, protect the CEO’s time and energy, and drive momentum on key projects.
You’ll need to be highly organized, proactive, and detail-oriented, with the ability to anticipate needs, problem-solve quickly, and maintain exceptional communication. This role does not involve team management or direct reports.
Responsibilities
Administrative & Business Support
Calendar management, including call selection, confirmations, and scheduling in alignment with CEO preferences
Inbox management with a goal of Inbox Zero within 4–6 hours
Ensure all CEO emails, meetings, and personal responsibilities are addressed in a timely and strategic manner
Manage logistics for travel, appointments, contracts, and event planning
Assist with report scheduling, metrics tracking, and document organization
CEO Protection & Optimization
Support the CEO in completing her personal waterfall and ideal day routines
Document and manage CEO’s preferences, triggers, decision-making style, and thinking patterns
Filter and manage calls, requests, and noise to protect the CEO’s focus
Provide reminders and planning around CEO’s self-care, family, and personal obligations
Project & Task Execution
Ensure completion of key deliverables and assist with follow-up on project timelines
Support tactical delivery of strategic initiatives, with clear progress updates
Send Friday recaps and track CEO’s weekly commitment list
Organize content assets (videos, podcasts, articles) and upload to platforms like LightSpeed
Help manage ongoing task systems (e.g., Airtable) and improve documentation
Strategic Operations
Execute the company cadence and ensure timely completion of targeted interactions
Monitor business development and partnership opportunities with basic data assessments
Coordinate with contractors and vendors for timely delivery and expense tracking
Fact-check documents, materials, and outgoing communications
Results
The CEO’s time is protected, and her calendar and inbox are streamlined
Projects are completed on time with clarity and minimum effective dose systems
All deliverables are sent on schedule, and invoicing is consistently on point
The CEO is consistently supported and experiences reduced operational noise
Company cadence and planning rhythms are maintained proactively
Requirements
Strong organizational and time management skills
High-level communication, responsiveness, and emotional self-regulation
Experience supporting executives in fast-paced, remote environments
Ability to anticipate needs, solve problems independently, and adapt quickly
Proficiency in platforms like Airtable, Slack, and Google Workspace
Understanding of executive protection and preference management
No-excuses mindset with high accountability and personal drive
This position pays USD 1,000 on a monthly basis.
