Overview
Executive Assistant Jobs in Austin, TX at Compass
Title: Executive Assistant
Company: Compass
Location: Austin, TX
Executive Assistant to Real Estate Agent
Location: (Hybrid) Austin, TX | Realty Austin Southwest
Part-Time with Growth Potential
Are you a detail-oriented, organized professional with exceptional communication skills? Are you eager to work in a supportive, people-focused environment where you can learn, grow, and make a difference? If so, we’re looking for someone like you to join our team!
As an Executive Assistant to a Realtor at Compass | Realty Austin, your primary goal is to improve productivity and efficiency while contributing to creating lifelong relationships with clients. This is a part-time position with the potential for full-time growth, and a clear pathway to becoming a licensed Realtor.
What You’ll Do
Communication & Organization
• Manage the daily calendar, schedule appointments, and coordinate client communications.
• Call and confirm visits, showings, and other appointments with clients.
• Proactively remind the agent of upcoming tasks and propose solutions for time-sensitive matters.
• Host weekly meetings to review objectives, schedules, and updates.
Client Care & Relationship Building
• Maintain and update the client database with personal details (e.g., birthdays, anniversaries).
• Manage client outreach, including sending thank-you/referral gifts and appreciation cards.
• Facilitate post-closing calls and follow-ups to ensure exceptional service.
• Plan and execute client appreciation events and seasonal gift promotions.
Marketing & Administration
• Collaborate on ongoing marketing campaigns, including farming mailers and newsletter postcards.
• Research and engage with clients on social media for birthdays and milestones.
• Prepare templated client presentations using tools like Canva or the Compass platform.
• Track and manage lockboxes, directional signs, and other inventory.
Transaction Coordination (growth opportunity upon licensing)
• Schedule closings and coordinate moving schedules.
• Review title commitments and ensure all documentation is complete.
• Provide proactive feedback to clients throughout the transaction process.
What We’re Looking For
• Exceptional Communication: Professional verbal and written skills to keep our team and clients connected.
• Detail-Oriented: Able to manage multiple moving parts without missing deadlines or key tasks.
• Organized and Systematic: Proactive in creating and maintaining streamlined systems for success.
• Tech-Savvy: Comfortable using Google Workspace, Canva, Asana, Slack, and other tools to enhance efficiency.
• A mindset rooted in kindness, empathy, and respect.
Requirements
• High school diploma or equivalent.
• 2+ years of experience in retail, customer service, or a career-oriented field.
• A valid driver’s license and reliable vehicle.
Why Join Us?
• Paid training, mentorship, and growth opportunities.
• Competitive compensation: $20–$25/hour, with monthly performance-based bonuses.
• Potential for full-time opportunities and career development.
• Work in a people-oriented, supportive culture that values fairness and collaboration.
Ready to Make an Impact?
If this sounds like your perfect fit, we’d love to hear from you! Apply now to join a dedicated, growth-driven team making a difference in the Austin real estate market.
