Overview
Executive Assistant Jobs in United States at Handled. By Hayden & Co.
Title: Executive Assistant
Company: Handled. By Hayden & Co.
Location: United States
We are looking for an experienced and qualified C-suite Executive Assistant to join our Crew. This is a project-based, fully remote position. Hours are based on need, and there is the possibility of growing and increasing your hours with this role as opportunities arise. Our Crew members support Executives across a variety of industries with varying needs. We foster a collaborative and supportive working environment while Crew members provide direct support to our clients. We are looking for a candidate who is the right mutual fit for longevity.
The ideal candidate:
Has a high degree of professionalism and integrity.
Is interested in joining a team where they can onboard slowly and grow over time.
Is highly organized and comfortable proactively taking ownership, scheduling meetings, managing projects, and responding to emails on the client’s behalf.
Is focused on customer service/satisfaction/hospitality. Can see the big picture, provide strategic recommendations, and implement them.
This role requires tech-savvy and the ability to learn and get up to speed on any new system swiftly.
The ability to be responsive during business hours is absolutely necessary.
Responsibilities may include:
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Comfortable and self-assured communicating with high-level executives in Fortune companies and representing the client with the utmost professionalism in communication and ability to communicate articulately and effectively
Make travel arrangements
Oversee planning and coordinating workshops and events
Help troubleshoot and support CRMs and other systems
Answer emails and phone calls from clients and return client calls
Manage calendar and appointments
Communicate clearly and effectively with the team
Manage projects as they arise
Create and document processes and SOPs
Organize and maintain files
Provide strategic support and recommendations
Qualifications & Requirements
C-Suite or equivalent experience (7 years minimum)
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office and Google Suite
Experience working with a CRM and Zoom
Availability for 10-15 hours a week during business hours (and has desire and availability to grow and increase hours gradually)
Experience in managing multiple priorities, administrative coordination, high-level communications, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
High standards of discretion, professionalism, integrity, and diplomacy
A proactive self-starter
Independent problem-solver
Understands the time sensitivity that often comes with the role
Triage and execute tasks promptly
You have a positive attitude. You enjoy what you do and are proud to support clients(s) and their brand(s)!
Competency with a variety of software applications and eager to learn and master new systems as needed
Ability to thrive and go above and beyond with complete autonomy
Take a “manage up” approach to quarterback everything for the client and their business, taking the initiative to ensure your executive is well informed and has what he needs before all meetings, calls, appointments, workshops, retreats, etc.
Comfortable with, and set up for, working entirely remotely – ideally, remote support experience necessary
Detail-oriented with data input/management
Ability to connect with people and develop and maintain professional relationships
Compensation
$27-$30 per hour
401k
Paid holidays
**TO APPLY FOR THIS ROLE** Please include your resume and cover letter. We will review only applications that meet the minimum requirements.
