Overview
Executive Assistant [357] Jobs in Spain at Remotivate
Title: Executive Assistant [357]
Company: Remotivate
Location: Spain
About the Company:
Benjamin Koeck is a solopreneur and eCommerce entrepreneur currently building multiple ventures. This role is to support Benjamin directly in both personal and business-related tasks, with no existing company infrastructure yet-just an opportunity to be part of the journey from the ground up. The working environment is flexible, collaborative, and constantly evolving, offering room for growth and autonomy as responsibilities expand.
About the Role:
We’re hiring a reliable, highly organized Executive Assistant to support Benjamin in managing day-to-day operations and personal tasks. You’ll need to be proactive, trustworthy, and capable of operating independently in a fast-moving environment. The right candidate is resourceful, fluent in both English and Spanish, and comfortable managing a variety of responsibilities-ranging from calendar coordination to administrative duties.
This is a Part-Time, remote role with flexibility in hours and significant potential to grow into a Full-Time position or larger role in future ventures.
We are looking for a Executive Assistant specifically with these requirements:
Fluent in English and Spanish
Experience supporting a founder or C-level executive
Excellent written and verbal communication skills
Prior experience working remotely in a dynamic environment
Located in or deeply familiar with Spain
Highly responsive and detail-oriented
Proficient in Gmail, Google Workspace, Slack, and task management tools (e.g., ClickUp, Todoist)
Ability to manage tasks independently and create structure when needed
Experience coordinating international travel and managing schedules across time zones
Familiarity with eCommerce is a plus.
Your responsibility will include (but not limited to):
Inbox management and email triage
Coordinating complex travel itineraries
Managing calendar and scheduling personal/business appointments
Drafting and managing email communication
Taking meeting notes and converting them into actionable tasks using ClickUp or Todoist
Task follow-ups and reminders
Handling various admin and operational tasks as needed
Supporting ad-hoc projects and helping streamline systems
Growth Opportunities/Perks:
Flexible schedule and autonomy at work
Direct collaboration with a founder
Opportunity to evolve into a larger role within future business ventures
Potential to grow from an Executive Assistant to a Chief of Staff-type position
Work in a low-bureaucracy environment with high levels of ownership.
This Position Is Perfect For You If…
You’re proactive and organized.
You like being ahead of the game and are comfortable making decisions independently when needed.
You take ownership.
You enjoy responsibility and like seeing your tasks through from start to finish without being micromanaged.
You are a strong communicator.
You’re clear, concise, and fast in your communication, and you always follow up.
You’re resourceful.
You can find answers, solve problems, and manage priorities without hand-holding.
You value discretion and trust.
You understand the sensitivity of personal and business information.
Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.
Thank you for taking the time to consider this position. I look forward to hearing from you soon!
