Overview
Executive Assistant Jobs in Arlington, VA at Gainor Staffing
Title: Executive Assistant
Company: Gainor Staffing
Location: Arlington, VA
Our client, a wonderful nonprofit organization, is seeking an Executive Assistant to join their team! This position is hybrid with 3 days a week in their beautiful office in Arlington, Virginia.
Job Responsibilities
Heavy calendar management (scheduling meetings, appointments, across different time zones, etc.)
Handle scheduling conflicts and adjust calendar accordingly
Prioritize appointments and meetings by understanding goals, needs, and preferences of the executive and business
Set up and maintain automatic reminders and alerts to make sure nothing is missed or overlooked
Handle requests for appointments, events, and media engagements
Confirm appointments, reschedule as needed, make sure all parties have everything they need ahead of the meeting
Coordinate logistics for events including hair, makeup, and wardrobe arrangements
Travel management including booking flights, accommodations, and transportation
Adapt to delays or changes in travel schedule
Prepare itineraries and documentation needed to travel
Request invoices, book conference rooms, resolve any building issues
Answer main phone line, take messages, transfer to the correct department, distribute mail
Perform other administrative duties
Prepare spreadsheet and reports
Assist with planning and execution of special projects
Manage personal appointments and tasks
Provide occasional familial support
Perform other duties as assigned
Skills and Qualifications
3 to 5 years’ experience as an Executive Assistant with experience supporting senior leadership
Proficient in Adobe Suite, Microsoft Office Suite, Slack, and Zoom
Bachelor’s degree preferred
Valid driver’s license and a car
Exceptional written and verbal communication skills
Strong organizational skills and ability to handle multiple tasks
Ability to travel if needed
Willingness to learn new skills as needed
Ability to handle sensitive information and understand confidentiality
Salary Range: $70,000 – $75,000 based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
