Overview
Executive Assistant Jobs in Gainesville, FL at First Union Financial LLC
Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently. This role involves providing comprehensive administrative support, ensuring smooth office operations, and serving as a key point of contact for both internal and external stakeholders.
Responsibilities
Manage project schedules, bid processes
Prepare and edit correspondence, reports, and contracts with a high degree of accuracy.
Maintain organized filing systems for both physical and digital documents.
Handle all billing and requisitions
Manage the project schedule in MS Project
Provide customer support by addressing inquiries and resolving issues promptly.
Assist with data entry tasks to maintain accurate records.
Proofread documents to ensure clarity and correctness before distribution.
Collaborate with team members on various projects as needed.
Requirements
Proficiency in Microsoft 365 and Project
Strong computer literacy with experience in office software
Previous experience as a personal assistant or in an administrative role is preferred.
Excellent proofreading skills with a keen eye for detail.
Ability to manage time effectively and prioritize tasks in a fast-paced environment.
Strong interpersonal skills with the ability to communicate professionally with diverse audiences.
Experience in construction or engineering support
We look forward to welcoming a dedicated Executive Administrative Assistant who thrives in a dynamic environment and contributes positively to our team!
Job Types: Full-time, Part-time
Pay: $21.92 – $25.00 per hour
Expected hours: 5 – 40 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
Day shift
Monday to Friday
Ability to Commute:
Claremont, NH 03743 (Required)
Ability to Relocate:
Claremont, NH 03743: Relocate before starting work (Required)
Work Location: Hybrid remote in Claremont, NH 03743
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Title: Executive Assistant
Company: First Union Financial LLC
Location: Gainesville, FL
