Overview
Executive Assistant Jobs in Coral Gables, FL at Regis HR Group
Job description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties to include providing support to our managers, clients and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include answering phones, assisting employees and clients, scheduling appointments, preparing reports and maintaining filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using. Must be profiecient in MS Word and MS Excel. If you have previous experience as an administrative assistant and familiarity, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation in our office.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Maintain records and filing systems
Write memos, letters, faxes and forms
Preparing regularly scheduled reports
Update and maintain office policies and procedures
Timecard entry
Order supplies and research new suppliers
Maintain contact lists
Submit and reconcile expense reports
Provide general support to employees and clients
Act as a point of contact for employees, clients and suppliers
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS Word)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree: additional qualification as an Administrative Assistant is preferred
#hc90197
Title: Executive Assistant
Company: Regis HR Group
Location: Coral Gables, FL
