Overview
Executive Assistant Jobs in Cincinnati, OH at CNG Holdings, Inc
Location: San Fernando Mission Hills Mortuary
Status: Exempt, Full-Time
POSITION SUMMARY
Under the general supervision of the Mortuary Manager, the Office Administration Manager delegates, manages and performs the overall administrative function of the operational activities of a funeral home. Manages and coordinates the activities of support staff to ensure the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
ESSENTIAL FUNCTIONS
Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.
Oversees processing of all accounting support functions including:
Collections of all accounts receivable including billing
Verifications and payments of all accounts payable invoices
Controls of receipt and deposit of cash payments received
Verifies/audits cash disbursement reports
Processing Pre-need and At-need contracts
Maintains petty cash account and disburse the same in accordance with company policies and procedures
Coordinates the completion and filing of various funeral forms and reports; verifies accuracy
Prepares reports as required
Administers local HR processes as applicable
Collaborates and supports all other departments within the business location
Reviews time cards and administers payroll policies and procedures
Facilitates vendor coordination and supervision
Trains, supervises and coaches staff in processes and procedures
Processes expense reports and track Capital Expenditures
Maintains records as needed
Manages all Alarm Systems (codes, working order, etc.)
Monitors document retention policies and disposes of expired documents in a secure manner
May prepare correspondence
Prepares customer statements
Assists the Funeral Arrangers and other support staff as another point of contact for families with regards to questions or complaints
Supports location management to ensure all work orders are completed in a timely matter with proper documentation.
Assures compliance with all company policies and procedures.
Performs other duties as assigned.
Requirements:
MINIMUM QUALIFICATIONS
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:
Active member of a Roman Catholic faith community
Bilingual Spanish/English preferred.
High school diploma or completion of a college diploma training program
Minimum 5 years of management experience in an administrative capacity with focus on customer service
3 – 5 years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills, and Abilities
Knowledge of:
Experience with MS Office including Word, Excel and Outlook
Understanding of Christian Burial in the Catholic Church
Proficiency in data entry and reconciliation techniques
Skills in:
Calculate figures and amounts such as discounts, interest, proportions and percentages and to apply concepts of basic mathematics.
Provide excellent customer service skills by responding to common inquiries or complaints from customers, co-workers or members of the business community.
Interpersonal skills including tact, patience and diplomacy
Ability to:
Organize and coordinate projects.
Follow multiple pending requests through to completion.
Communicate effectively in written and oral form.
Develop and maintain effective working relationships
Concentrate and complete moderately complex forms
Travel to local sites for meetings
Must be able to read and interpret Mortuary policies, procedures, contracts and customer files.
Effectively present information to patron family members, co-workers and management.
Work independently with initiative and little supervision
Maintain confidentiality
Physical and Environmental Requirements:
Sit and stand for sustained periods of time on a daily basis
Perform tasks requiring intermittent bending, stooping, and walking
Requires ability to frequently lift or move objects up to 30 pounds
Sustain frequent movement of the fingers, wrists, hands, and arms
Compensation: $66,570 – $83,610Show more
Title: Executive Assistant
Company: CNG Holdings, Inc
Location: Cincinnati, OH
