Overview
Office Administrator Jobs in Edmonton, Alberta, Canada at Colliers
Title: Office Administrator
Company: Colliers
Location: Edmonton, Alberta, Canada
At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.
Our commitment to realizing our clients’ vision inspires us to look beyond the immediate – to thepossibilitiesof what we can achieve together. We are 15,000 projects and counting – improving lives and helping shape the growth of sustainable, progressive and inclusive communities.
Your role
We are looking for someone who can bring fun to the office, and who is a problem solver!The Office Administrator takes ownership of the office and can meetcompeting deadlines to support the monthly accounting cycle. Organization and ability to prioritize will be key in the role to support the office and provide training to team members.
The Office Administrator plays a pivotal role in ensuring the seamless operation of the business unit, providing essential support to our all our team members including the Operations Manager, Vice President, and Principals. As the go-to person, you’ll be instrumental in maintaining efficiency and productivity while creating a dynamic office environment. Join us as we conquer everyday challenges.
Ability to exercise good judgment, tact and diplomacy. Hours of work are 8:00 a.m. to 5:00 p.m. Monday to Friday. This role may be subject to additional hours based on office demands. We offer flexible work arrangement, this rolerequires office attendance of 3 days a week.
Responsible for ensuring the office is functioning as a smooth engine, ensuring we’re always stocked up on essentials like office supplies, snacks, and coffee to keep everyone fueled and focused.
Provide administration support to a variety of internal stakeholders, to lead the business to succeed.
Ensure the office environment is professional at all times.
Provide administrative support including coordinating incoming and outgoing mail and couriers, sending and receiving general office correspondence, preparing and assembling documents and assisting with administration of all office functions that are assigned.
Receive and greet visitors.
Research, book and manage travel arrangements for all regional staff through the travel provider Corporate Traveller.
Complete month end administrative duties such as company car mileage logs, and visa reconciliation, ensuring deadline is achieved as per the corporate accounting schedule.
Track and follow up on completion of staff weekly and monthly timesheets ensuring deadline is achieved as per the corporate accounting schedule.
As needed, request insurance and Worker’s Compensation certificates for projects and proposals.
Support the Joint Health & Safety initiatives as a committee member
Support Quality Assurance processes as delegated by the Quality Assurance Delegate.
Support other regional committees, such as Social Responsibility, Fun committee, and Diversity and Inclusions teams.
Other functions as deemed appropriate to the position.
Excellent communication and organizational skills, and an ethusiasm for organizing and participating in office events.
2-5 years’ experience in an administrative capacity or as an Administrative Assistant.
Superior interpersonal skills and a willingness to take initiative.
Superior computer skills in the following software applications: Microsoft Office (O…
