Overview
Executive Assistant Jobs in Dublin, California, USA at A Hiring Company
Reports to: President, IQVentures Holdings
FLSA: Exempt
Location: Dublin, OH
A strong collaborator who cultivates curiosity, casts a positive shadow, and demonstrates strong self-awareness. Key attributes include proactiveness, ability to articulate clearly regarding concepts and expectations, diplomatic collaboration, service-oriented, and able to learn preferences and anticipate needs. Must be able to manage through ambiguity and work collaboratively with others to obtain information needed to problem-solve, meet deadlines, and provide effective and efficient support.
Sense of humor, ability to stay calm under pressure, and demonstrated curiosity and enthusiasm for continuous learning in support of business and mission-critical objectives are crucial. Requires confidentiality, independent judgment, and discretion in administering information of a sensitive and critical nature to IQVentures with little supervision or direction. Performs advanced, diversified, and confidential duties that support the executives. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organizational policies and practices.
Responsibilities:
Acts as point person for both internal and external contacts with little to no supervision; projects a highly professional image that creates the first impression for clients and other third parties who interact with IQVentures.
Assumes responsibility to ensure the executive team meets commitments and deadlines; confirms that materials requested from others are received and requested actions are completed.
Organizes and prioritizes large volumes of highly confidential correspondence, memos, emails, phone calls, etc.; determines what information can be answered directly, requires immediate attention of executives, or should be directed to another party within the organization.
Proactively prepares correspondence, reports, presentations, etc. to support both internal and external initiatives.
Assumes delegation of authority on matters of significance and evaluates current processes and recommends improvements to enhance efficiency and effectiveness.
Prepares presentations and other needed materials for Board of Directors meetings. Works independently to execute assignments on behalf of executive.
Participates in the development and implementation of policies and practices for the organization. Communicates directives and information from the executives to managers and others in the organization.
Monitors calendars, arranges business travel, coordinates meeting agendas and arrangements, and tracks expenses.
Plan and coordinate events.
Collaborates with cross-functional teams, including Compliance, IT, Collections, Investor Relations, and outside companies and partners.
Manage inventory and restocking of office supplies and pantry items as needed (will require individual to occasionally lift and move cartons weighing up to 20 pounds).
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries:
Business Content
#J-18808-Ljbffr
Title: Executive Assistant
Company: A Hiring Company
Location: Dublin, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
