Overview
Executive Assistant Jobs in Newton, MA at Vaco by Highspring
Title: Executive Assistant
Company: Vaco by Highspring
Location: Newton, MA
Vaco Boston has partnered with an Investment Real Estate firm in the Greater Boston area that is looking to hire an Executive Assistant to their team.
Position Responsibilities
Providing administrative/secretarial support to the Partners and assist other staff with similar support as needed.
Provide calendar management, meeting coordination and travel reservations for the Managing Partners.
Providing daily coverage to the front desk answering/directing telephone calls and greeting guests.
Sorting, date stamping and distributing all regular mail, overnight mail and faxes received.
Corporate Credit Card management;
Oversight of office management, including implementation of office procedures, preparation and management of office budget, including monitoring of supply costs and general office expenses.
Coordination of selection of office equipment, including office copy machines, telephone equipment, etc.
Perform general administrative and clerical duties including making copies, scanning and filing of high priority notices and correspondence – electronic and hard copy – according to established system.
Maintaining stock of general office supplies, including cafeteria supplies, through the monitoring of use and regular re-ordering;
Qualifications
Bachelor’s Degree preferred
Administrative assistant with professional maturity and previous corporate environment experience required. Ideally in the real estate, financial services, private equity or legal space
Must be able to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
Ability to work with limited supervision
Exceptional organizational skills with the ability to multi-task
Meticulous attention to detail
Excellent verbal communication and social skills – in person and over the phone
Excellent writing and editing skills
Advanced proficiency in MS Office Suite applications, particularly in Word, Outlook, PowerPoint as well as experience with Excel, Publisher and Adobe Acrobat
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
