Overview

Executive Assistant Jobs in Newton, MA at Vaco by Highspring

Title: Executive Assistant

Company: Vaco by Highspring

Location: Newton, MA

Vaco Boston has partnered with an Investment Real Estate firm in the Greater Boston area that is looking to hire an Executive Assistant to their team.

Position Responsibilities

Providing administrative/secretarial support to the Partners and assist other staff with similar support as needed.

Provide calendar management, meeting coordination and travel reservations for the Managing Partners.

Providing daily coverage to the front desk answering/directing telephone calls and greeting guests.

Sorting, date stamping and distributing all regular mail, overnight mail and faxes received.

Corporate Credit Card management;

Oversight of office management, including implementation of office procedures, preparation and management of office budget, including monitoring of supply costs and general office expenses.

Coordination of selection of office equipment, including office copy machines, telephone equipment, etc.

Perform general administrative and clerical duties including making copies, scanning and filing of high priority notices and correspondence – electronic and hard copy – according to established system.

Maintaining stock of general office supplies, including cafeteria supplies, through the monitoring of use and regular re-ordering;

Qualifications

Bachelor’s Degree preferred

Administrative assistant with professional maturity and previous corporate environment experience required. Ideally in the real estate, financial services, private equity or legal space

Must be able to comprehend and interpret instructions and ask clarifying questions to ensure understanding.

Ability to work with limited supervision

Exceptional organizational skills with the ability to multi-task

Meticulous attention to detail

Excellent verbal communication and social skills – in person and over the phone

Excellent writing and editing skills

Advanced proficiency in MS Office Suite applications, particularly in Word, Outlook, PowerPoint as well as experience with Excel, Publisher and Adobe Acrobat

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

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