Overview
Executive Assistant Jobs in Pittsburgh, PA at Eaton
Title: Executive Assistant
Company: Eaton
Location: Pittsburgh, PA
Eaton’s ES AMER HQ division is currently seeking a Executive Assistant. This role is located in Moon Township, PA and offers a hybrid work schedule dependant on office needs.
The expected annual salary range for this role is $63749.97 – $93499.96 a year.
Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.
What You’ll DoWe’re looking for an Executive Assistant who will support our Executive team in Moon Township, PA. This role is responsible for proactively working with key stakeholders to instill the operational cadence and associated administrative activities for the Electrical Sector Americas business. This role supports the President of the Electrical Sector Americas, Vice President of Finance, and Vice President of Human Resources with calendar management, travel and expenses and event management.
In This Function You Will
Be responsible for all administrative support duties pertaining to the office of the President and VPs, including meeting arrangement, coordination and follow-through; travel arrangements; correspondence, filing, phone messaging, expense reporting, coordinating global meeting calendar for leadership team, etc.
Manage key processes including distribution of information and reports, and scheduling/oversight of functional and executive level communications and meetings.
Prepare and/or edit professional documentation, presentations, spreadsheets and other correspondence.
Schedule domestic and international travel arrangements, organize meetings, teleconferences and agendas, handle escalated issues and manage travel budgets in a cost-effective manner.
Organize Monthly Team Meetings – organize, attend & manage agenda and action items for these meetings, manage meeting logistics, publish upcoming agenda topics & action items.
Manage daily executive calendars by scheduling meetings, managing communications, and resolving overlaps and conflicts.
Ensure retention and confidentiality of key files and documentation.
Support building and community activities as needed and provides back-up administrative support for other functions.
Coordinates meetings for employees and visitors by arranging and coordinating conference rooms, ordering materials and food, etc.
Prepare invoice and expense reports using Eaton’s Concur Expense Reporting Tool.
Facilitate special requirements for international travel such as passports, visas, etc.
Qualifications
Basic Qualifications:
High school diploma or equivalent
Five (5) years of Executive administrative assistance experience
Must be legally authorized to work in the United States without company sponsorship now and within the future
No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of Moon Township, PA will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitations.
Preferred Qualifications
Bachelor’s degree from an accredited institution
Corporate environment and/or experience working in a large matrix organization
Position Criteria
Must demonstrate strong ethics and values; be widely trusted; direct and truthful, with the ability to establish and maintain effective relationships.
Must be resourceful, have strong initiative and a solution-orientated approach to situations, and a willingness to learn in…
