Overview
Executive Assistant Jobs in Toms River, NJ at Go 4 HIRE
Since 2003, Auritas’ expertly tailored solutions have been designed to maximize your ERP’s value and drive your business forward. Our Vision: To be the global leader in SAP expertise, helping clients achieve success through strategic data management and process optimization. For more than 20 years we have been a solid employer, with an innovative, diverse, and dynamic international world class environment.
COMPANY OVERVIEW:
We are a leading SAP professional services company, committed to delivering cutting-edge solutions to our clients across various industries. As we continue to grow and expand our operations, we are seeking a skilled and motivated Administrative Assistant to join our Administrative Team. The ideal candidate will play a crucial role in the office environment, and daily operations, supporting the organization at an entry level position with a great potential for growth.
JOB OVERVIEW
The Auritas Administrative Assistant provides essential support to ensure the smooth day-to-day operations for the office and the office staff personnel. This role includes creating and maintaining schedules, assisting staff, answering the main phone line and performing general clerical duties. The Administrative Assistant also manages basic tasks such as filing, data entry, sending correspondence, and organizing documents to maintain an efficient workflow.
RESPONSABILITIES & DUTIES
PROJECTS
Conduct timesheets and vendor orientations.
Time entries – new projects, new-users, and enter timesheets.
Review and process timesheets, approvals and screenshots for accuracy.
Prepare packets at the end of the month for billing.
TRAVEL
Research and book airfare and hotel accommodation when requested.
Send confirmations and update CC log, Divvy and Trip-It.
Complete changes and cancellations when necessary.
Maintain travel log.
NEW HIRES
Assign laptop and assist IT Lead with remote configuration.
Create asset form for completion, signatures and proper filing.
ASSETS
Process any claims under laptop warranties.
Check and extend laptops’ warranties, if applicable.
Issue and collect assets from active and non-active employees.
Maintain asset form Up-to-Date – check and extend warranties if applicable.
Advise when assets need to be collected and catalog to be recycled.
Work with IT Lead to reset to factory settings collected assets to be recycled.
Manage hardware inventory & create Asset Forms.
Assist IT Lead with laptops configuration or reconfiguration over new software and updates.
MISCELLANEUOS
Update Co. Directory
Create emails for Holidays and Anniversaries
Manage Citizenship Spreadsheet
Other administrative support related duties to assist office and staff members.
Maintain a high level of control over all duties and responsibilities assigned.
Provide general support as required to administration, human resources, operations and management.
CORE VALUES KPI’S
AURITAS have a high standard of processes and operations, our Core Values represent the best of the company. We encourage employees and hold them responsible to model and advocate the standards of our Mission and Core Values. The values of Integrity, Teamwork, Accountability, Respect, Customer Centricity, and Innovation are paramount for everyday operations, projects, and individual contributions.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Effective communication skills and time management.
High organized, attention to detail and organization skills.
Experience with administrative software and productivity, such as Microsoft Office 365.
Exceptional interpersonal, written, and verbal communication skills.
Ability to handle multiple tasks and duties simultaneously.
Exceptional interpersonal, written, and verbal communication skills.
Basic math abilities and an understanding of basic financial concepts.
Professional appearance and courteous manner.
BENEFITS
Attractive compensation package
Attractive combine PTO Policy + all traditional holidays
Flexible and affordable Medical, HSA, FSA, Dental, Vision,
Life insurance, STD and LTD cover by the company
401k with company matching
LOCATION & SCHEDULE:
Sanford, FL 32771
Day shift
9:00am to 6:00pm
In office
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Title: Executive Assistant
Company: Go 4 HIRE
Location: Toms River, NJ
