Overview
Executive Assistant Jobs in Carlstadt, NJ at X-Rite
Title: Executive Assistant
Company: X-Rite
Location: Carlstadt, NJ
WHO WE ARE:Pantone provides the universal language of color that enables color-critical decisions through every stage of the workflow for brands and manufacturers. More than 10 million designers and producers around the world rely on Pantone products and services to help define, communicate and control color from inspiration to realization – leveraging advanced X-Rite technology to achieve color consistency across various materials and finishes for graphics, fashion and product design. Pantone Standards feature digital and physical color specification and workflow tools, such as Pantone Connect. The Pantone Color Institute™ provides customized color standards, brand identity and product color consulting as well as trend forecasting inclusive of Pantone Color of the Year, Fashion Runway Color Trend Reports, color psychology and more. Pantone Licensing helps brands differentiate their products and attract new audiences. Pantone Lifestyle brings color and design together across apparel, home, and accessories. Learn more at http://www.pantone.com and connect with Pantone on Instagram, Facebook, Pinterest, and LinkedIn.
WITHIN YOUR TEAMYou will play a critical role in enabling the Pantone leadership to achieve business results by providing administrative and strategic support to the President of Pantone.
We are seeking anExecutive Assistantwith strong verbal and written communication skills, analytical skills, technical skills, ability to prioritize, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment.
Location:this is an onsite role based in Carlstadt, NJ.
WITHIN YOUR ROLE, YOU WILL:Support the President on tasks including but not limited to:
Calendar Management
Manage detailed and demanding global schedule, Outlook Calendar, including communication and meeting preparation
Monitor all incoming e-mails for action items and to ensure timely response as required
Monitor status of key deliverables; establish, manage, and adhere to action plans with President to meet deadlines
Maintain company email groups and lists to ensure email and invites are sent to the right recipients
Collaborate and coordinate calendars with other support staff within the Company as well as with other operating companies and at the parent company, Veralto
Meeting Preparation
Coordinate in-house and off-site meetings for small and large groups (including agenda, accommodations, transportation, catering)
Organize conference calls (setup MS Teams & reminders)
Ability to participate in global leadership meetings, take actions items, and manage appropriate follow-up from meetings
Support planning and logistics of critical corporate meetings, such as Monthly Operating, Strategy, & Talent Reviews
Organize and manage regular company all-hands and townhall meetings. Prepare agenda, invite attendees, identify and prepare speakers, and support preparation and presentation of the materials
Coordinate (with President direction) all customer and partner on-site visits, special guests, and external candidates
Travel and Expense Management
Coordinate extensive domestic and international travel, handling all details pertaining to reservations and itineraries
Preparing expense reports to corporate policy, processing invoices, and reconcile budget; processing and tracking purchase orders
Review and approve team member expense reports on behalf of the Preside…
