Overview
Executive Assistant Jobs in New York, NY at Horizon Media, Inc.
Full Job Description
Job Description
Who We Are
Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service. Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.
At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.
Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.
What You’ll Do
Provide full administrative support to Executive team members.
Manage complex calendar scheduling and strategically drive and manage time of the leaders you support
Understand how to handle calls from high profile contacts in a poised and professional manner
Design and prepare materials as needed for meetings, presentations, etc. in advance to ensure leaders are prepared with proper context
Manages travel arrangements, submits travel and other business related expenses for reimbursement
Prepare and/or proofs presentations and emails when required
Plan, schedule and organize work
Maintain a positive work environment for employees as a team player
Build relationships with Executive Assistants throughout the team and across the company as well as with HR, Finance, and Legal partners for the organization
Act as the main point of contact for the leaders among executives, employees, clients and other external partners
Perform other general administrative/project management duties as assigned
Who You Are
Ability to develop systematic approach to getting multiple tasks completed
Ability to handle sensitive and/or confidential material and information appropriately
A skilled organizer – ability to manage multiple projects simultaneously
Someone with strong interpersonal skills with the ability to communicate effectively with all levels within the organization
Someone who thrives in a dynamic, fast-paced, deadline-driven media environment
A story-teller that can create a presentation from conception through completion
A strong writer/editor of internal and external correspondence
Preferred Skills & Experience
BA/BS or with administrative assistant experience for a senior-level executive
Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure
Able to successfully balance multiple priorities
Expert with Microsoft Office suite
Knowledge of virtual meeting programs (Microsoft Teams, Zoom, etc.)
Able to handle confidential information with a high level of professionalism and discretion
Expert level written and verbal communication skills
Great interp…
Title: Executive Assistant
Company: Horizon Media, Inc.
Location: New York, NY
Category:
