Overview
Executive Assistant Jobs in Los Angeles, CA at Career Group
Title: Executive Assistant
Company: Career Group
Location: Los Angeles, CA
Executive Assistant – Financial Services
Location: West LA – Onsite, Full-Time
Hours: Monday to Friday, 8 AM – 5 PM, Flexibility for Overtime
A dynamic and fast-paced investment firm headquartered on the Westside is seeking a polished and highly capable Executive Assistant to join their Los Angeles office. This is a confidential search for an individual with exceptional judgment, discretion, and attention to detail, who thrives in a high-performance, professional environment.
This role is best suited for someone who is experienced in executive support and office management, especially in high-stakes, client-facing industries. The position requires a high degree of organization, initiative, and follow-through, as well as the ability to handle sensitive information with the utmost discretion.
Key Responsibilities
Provide comprehensive administrative support to senior level executives.
Manage complex calendars and coordinate high-volume scheduling.
Book and manage detailed travel itineraries, often across multiple time zones.
Organize meetings and prepare related materials; manage logistics.
Handle incoming correspondence and calls with professionalism and tact.
Process expense reports and track reimbursements.
Assist with occasional personal tasks (e.g. travel reservations, documentation).
Coordinate office operations and support occasional events or special projects.
Serve as a liaison with internal teams and external stakeholders.
Qualifications
Minimum 5+ years supporting senior-level executives; finance or professional services background preferred.
Proven success managing multiple priorities with urgency and precision.
Strong interpersonal and communication skills; professional presence required.
Tech-savvy and highly proficient in Microsoft Office Suite; familiarity with Salesforce a plus.
Experience with travel logistics, scheduling, and problem-solving on the fly.
Self-starter who is dependable, proactive, and adaptable under pressure.
Highly organized with outstanding attention to detail.
