Overview
Executive Assistant Jobs in Brisbane, Queensland, Australia at Fynd
Title: Executive Assistant
Company: Fynd
Location: Brisbane, Queensland, Australia
Fynd are ecstatic to be linking arms again with an organisation that provides cutting-edge authentication and identity management services to Australia’s leading research institutions, universities, and government agencies – enabling breakthroughs in fields like medical research, space exploration, and social sciences.
Building on their continued success, they have secured additional funding from the Department of Education to accelerate their growth. Their goal is to become the national standard for scientists and researchers, enabling secure, open collaboration with global scientific communities in advancing joint research efforts from children’s leukemia, advancements in Australia’s Pawsey Supercomputing Research Centre, to human genome research.
Why you’ll love this role:
✅ Work-Life Balance: Enjoy reduced working hours, flexible arrangements, and hybrid working (Brisbane CBD Office). Plus, take advantage of bonus ‘recharge leave’ over the New Year period.
✅ Innovative Culture: They pride themselves on an inclusive, people-first environment where creativity and technology drive the future. Your ideas will be valued and your contributions recognised.
Key responsibilities:
✅ Executive & Administrative Support – Provide high-level support to the CEO, Deputy CEO, and senior leaders, including travel management, expense reconciliation, and contract filing.
✅ Document & Meeting Preparation – Review and proof documents, compile high-quality meeting packs, and draft accurate meeting minutes while tracking decisions and actions.
✅ Board & HR Support – Assist with board activities, HR processes, onboarding/offboarding, and Health & Safety functions.
✅ Office & Facilities Management – Oversee office affairs, track equipment and access cards, coordinate supplies and catering, and communicate office updates.
✅ Event & Meeting Coordination – Organise leadership, board, and all-staff meetings (virtual & in-person), handling scheduling, logistics, and presentation preparation.
✅Process Improvement & Special Projects – Maintain Microsoft SharePoint/Teams content, identify efficiency opportunities, and support ad hoc projects as needed.
What you’ll bring:
✅ Experience working directly with Boards & Executive Committees—coordinating meetings, preparing relevant information, etc.
✅ Exceptional attention to detail and the ability to juggle multiple priorities under tight deadlines.
✅ Strong time management skills—you’re protective of your schedule and know how to prioritise effectively.
✅ A positive mindset and a proactive approach to problem-solving.
✅ Calendar and travel management expertise, ensuring seamless coordination.
✅ Outstanding verbal and written communication skills to engage with stakeholders at all levels.
✅ A knack for quickly learning new systems and leading system rollouts.
✅ Comfort working in ambiguity—thriving in chaos and always finding opportunities to improve efficiencies.
✅ Proficiency in Microsoft Suite and SharePoint.
A corporate background is highly valuable, especially if you’re process-driven and experienced in structured environments. If you’re someone who enjoys being the glue that holds everything together and supporting not just senior leadership but the entire business, we’d love to hear from you!
Ready to make an impact? Apply now.
