Overview
Executive Assistant Jobs in Newport Beach, CA at Crawford Thomas Recruiting
Title: Executive Assistant
Company: Crawford Thomas Recruiting
Location: Newport Beach, CA
Salary$25-$37/hr Excellent healthcare benefits. Paid time off and sick time. Access to online classes and library with hundreds of on-demand videos and classes for fitness. Accessibility to clinic services: specialty physical therapy, Pilates, recovery room, MELT classes.Job Summary:The Administrative Assistant/Executive Assistant provides critical support to the owner of a Physical Therapy Corporation, and other senior management team members at ASW. This role plays a key part in ensuring that customers feel welcomed, appreciated, valued, and cared for.
Job Responsibilities:Fielding general inquiries on the phone and in person, forwarding them to the owner/other staff as appropriate. Facilitating a warm and friendly environment for clients. Scheduling appointments for clients in person and over the phone. Handling payments from clients in person and over the phone, documenting transactions in pt everywhere software. Gathering used bedsheets and towels (if evening shift) and placing them in the appropriate receptacle for pick-up. Assisting in the formatting, preparation, and proofreading of documents and marketing materials. Maintaining and updating internal lists of leads, current, and past clients. Assisting the owner with the administration of special events if they fall during the shift. Organizing and maintaining office supplies, catering, business cards, and various office management duties. Assisting the owner in day-to-day activities, including general office duties like filing and scanning. Other duties as assigned.
Qualifications:Timely completion of tasks with attention to detail. Clear and friendly communication in person and on the phone. Flexibility and adaptability to changing team needs. Good customer service savvy for diverse personalities and situations. Professional and timely completion of tasks, producing high-quality and accurate results. Quick and appropriate responses under various situations. Attention to detail. Expert level competency with business software, including Microsoft Office. Experience with Slack and Canva is a plus. Team player with the ability to work independently in a team environment.
About The CompanyDedicated to helping people thrive in life through injury prevention and rehabilitation, maintenance programs, and wellness services.
