Overview
Executive Assistant Jobs in Napa, California, USA at Domainhwh
Join to apply for the Executive Assistant role at DOMAIN HWH.
Located in the western hills of Oakville, Promontory combines state-of-the-art winemaking with deep ties to Napa Valley’s past. Our commitment to crafting exceptional wines is matched only by our dedication to providing an unparalleled experience for our guests. We are looking for bright, passionate, and motivated professionals to join our world-class team.
TITLE:
Executive Assistant
REPORTS TO:
Director of Hospitality
LOCATION:
Promontory Winery
SUPERVISORY RESPONSIBILITIES:
None
POSITION SUMMARY:
The Executive Assistant (EA) will provide strategic administrative and operational support to the Director of Hospitality (DOH). This role includes general administrative duties as well as managing communication with a discerning audience.
Essential Duties And Responsibilities:
Handle confidential information with discretion and judgment.
Optimize the Director’s time by managing email correspondence and reminders.
Attend important meetings, take notes, and ensure executive preparation.
Foster relationships with other EAs and cross-functional partners.
Maintain action lists and manage special projects.
Create and maintain agendas for meetings.
Coordinate the Director’s schedule and calendar.
Organize travel arrangements for the Director.
Ensure the Promontory Hospitality Manual remains current.
Hospitality Operations:
Assist in organizing day-to-day hospitality activities.
Collect and assemble information on confirmed visitors.
Maintain communications with hospitality participants and vendors.
Assist with hospitality recruitment and onboarding.
Work collaboratively with various departments.
Minimum Requirements:
5+ years of high-touch hospitality experience and executive support.
Bachelor’s Degree preferred.
Fluency with Microsoft Office.
Valid California Driver’s license.
Ability to work flexible hours, including evenings and weekends.
Skills & Traits:
Warm and welcoming service attitude.
Strong relationship-building and communication skills.
Detail-oriented with strong organizational skills.
Team-oriented with a professional demeanor.
What We Offer:
Health benefits, including medical/dental/vision and 401(k).
Vacation and sick time along with paid holidays.
A diverse team that cares about each other in a fun work environment.
Pay Transparency Disclosure:
The pay scale for this position is $85,000.00-$95,000.00 annually.
Domain HWH is an Equal Opportunity Employer. Employment is at-will.
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Title: Executive Assistant
Company: Domainhwh
Location: Napa, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin)
