Overview

Executive Assistant Jobs in Greater Chicago Area at LevelUP HCS

Title: Executive Assistant

Company: LevelUP HCS

Location: Greater Chicago Area

Investment banking firm seeking to hire an Executive Assistant for a Senior Manager Director and other Managing Directors located in the Chicago Office. The ideal candidate will be a mid-level EA who is able to provide high-level, and professional administrative support. Candidate must be experienced in handling a wide range of administrative and support related tasks, be able to work independently with little or no supervision and formulate decisions and execute independently with a high degree of efficiency and accuracy. Candidate must also be well organized, flexible and enjoy the administrative challenges of supporting a high profile manager. This role requires exceptional interpersonal skills and the ability to interact with staff (at all levels) while remaining flexible, proactive and resourceful.

Qualifications

Responsible for a variety of administrative tasks ranging from managing a busy and ever changing calendar, and the ability to assimilate priority email requests in your manager’s inbox

Act as gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize manager’s focus on priorities

Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings. Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules

Experience scheduling domestic and international travel; arrangement of travel schedules, itineraries and reservations across multiple time zones

Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and/or prioritization while determining the appropriate course of action

Works closely and effectively with the banker(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally

Requires cross-departmental team coordination for conference calls and meetings (being appropriately inclusive by getting to know core Evercore team)

Must be able to work under deadlines and adapt to a fast-paced environment

Demonstrates a proactive approach to problem-solving with strong decision-making capability

Handling expense reporting and other duties as necessary

Work in tandem with the team EA’s providing back-up coverage, as needed

Must have a positive attitude and exhibit a “team” mentality

Requirements:

7+ years of experience supporting senior level executives

Exceptional written and verbal communication skills, strong independent decision making ability and attention to detail

Excellent analytical, time-management and organizational skills

Highly proficient in Outlook calendar and email

Well versed on conferencing platforms Zoom and Microsoft Teams

In-office hours: 8:30am – 5:30pm or 9:00am – 6:00pm– Overtime as needed

Preferred Qualifications:

BA/BS or equivalent experience

Previous experience supporting at group head level / in the finance industry a plus

Previous banking experience preferred

Sound judgment – knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.