Overview
Executive Assistant – 85059 Jobs in United States at Swoon
Title: Executive Assistant – 85059
Company: Swoon
Location: United States
We are working on an Remote Executive Assistant opportunity with our client. Unlike traditional EA roles, this is an exciting chance to be part of a tech-enabled executive support team that pairs top-tier assistants with high-level executives across various industries.
Location: Remote
Payrate: $28-35hr
Contract Length: Contract to hire!
Responsibilities:
● Operational Support: Serve as the primary point of contact for client inboxes. Draft and respond to correspondence on behalf of executives, maintaining a professional tone and strict confidentiality.
● Strategic Calendar Management: Coordinate complex schedules across multiple clients, ensuring priorities and deadlines are met. Anticipate scheduling conflicts, propose solutions, and proactively adjust as business needs evolve.
● Project Support & Coordination: Assist executives in managing special projects or cross-functional initiatives. Track milestones, coordinate teams, and provide status updates to ensure timely and effective results.
● Travel & Events: Plan detailed travel itineraries and coordinate large-scale events, while managing vendor relationships and handling unforeseen challenges.
Skills and Qualifications:
● Experience: 3-5 years supporting C-level executives in roles such as Executive Assistant or chief of staff. Proven ability to manage communications, schedules, and high-stakes projects.
● Leadership: Experience mentoring junior staff and leading cross-functional teams.
● Technical Proficiency: Advanced skills in Google Workspace (Docs, Sheets, Gmail, Calendar) or Microsoft Office (Word, Excel, PowerPoint), as well as familiarity with project management software (e.g., Asana, Notion) and communication platforms (Slack, Zoom). Familiarity with CRM software (HubSpot, Salesforce) and financial tools (Ramp, Brex).
● Key Competencies: Strategic problem-solving, superior communication, high emotional intelligence, confidentiality, and organizational excellence. Experience handling sensitive or confidential information with professionalism and integrity.
Interested? Apply now!
