Overview
Executive Assistant Jobs in Little Rock, AR at Our House, Inc
Full Job Description
Department:Administration
Reports to:Executive Director
Details:In-Person, Full-time, Salary, Exempt
About Our House
Our House empowers homeless and near-homeless families and individuals to succeed in the workforce, in school, and in life through hard work, wise decision-making, and active participation in the community. The Our House team has defined a set of seven Guiding Principles that characterize our culture and that we intentionally seek to uphold: Hard Work, Wise Decision-Making, Community, Initiative, Integrity, Safety, and Heart.
About the Role
You will be responsible for performing a wide variety of highly responsible and complex administrative and secretarial tasks in support of Our House’s vision, mission and goals. The position involves significant teamwork and collaborative efforts with our administrative and management staff, other team members, board members, and diverse community members.
What You’ll Do
Direct Support for the Executive Director and Senior Leadership Team
Provide administrative and clerical support to the Executive Director, Development Director, and Director of Programs
Maintain business calendars, scheduling meetings and appointments
Manage business contacts
Provide meeting preparation and follow-up
Coordinate business travel arrangements
Handle phone calls and voicemails for admin call group and Executive Director
Assist with correspondence including drafting, editing and preparing various documents, reports and letters
Provide media & PR support (scheduling interviews, facilitating tours, and check presentations)
Assist with organizing (filing, prioritizing, calendars, etc.)
Ensure cleanliness and preparedness of Executive Director’s office and other spaces that are used for greeting and interacting with guests
Support for Board and Committees
Maintain board & committee contact information
Provide regular updates, reminders and correspondence with board & committees
Assist with planning, preparation, execution, and follow-through for all board and board committee meetings
Assist with board and committee recruitment
Prepare, schedule and handle logistics for: board meetings, onboarding of new members, board retreat, board holiday party and other board-related events
Prepare board & committee meeting minutes
Provide timely board & committee meeting follow-up
Assist board and committee members with connecting to Our House
Keep track of all commitment forms and pledges and create end-of-the-year statements for each board member
Handle scheduling for board and committee meetings, including reserving rooms and inviting appropriate staff
Donor Cultivation and Stewardship
Work closely with Executive Director and senior leadership team to ensure good cultivation and stewardship of donors and donor relationships
Take the lead to prepare and send donor gift acknowledgement letters in a timely manner
Accurately enter all monetary donation information in the Our House database in a timely manner
Help with the coordination of any cultivation or donor recognition activities including preparation of invitations, programs and other materials
Assist with fundraising and donor events
Other Duties
Provide great customer service to all Our House supporters, partners, team members, board members, and other stakeholders
Conduct other duties as assigned to fulfill Our House’…
Title: Executive Assistant
Company: Our House, Inc
Location: Little Rock, AR
Category:
