Overview
Executive Assistant Jobs in New York City, NY at Cushman & Wakefield
Job Title
Executive Assistant
Job Description Summary
Cushman & Wakefield is looking for a highly organized and dedicated Executive Assistant to provide comprehensive administrative support to our Chief Diversity, Equity, and Inclusion Officer (CDEIO). The ideal candidate will be responsible for administrative duties, research, communications and handle a wide range of administrative and executive support – related tasks for the CDEIO. As a key liaison for the DEI team, this individual will require strong interpersonal skills, understanding of the organization, and demonstrated ability to embrace change within a dynamic and fast-paced working environment. This role will require someone with the ability to work in highly confidential executive environments and make decisions based on the assessment of the situation and historical practices.
In this position, you will report to the Senior Executive Assistant and will act as a secondary support to the Senior Executive Assistant for the firm’s Chief Executive Officer (CEO) as well as ensuring smooth operation of the CEO’s office. Your responsibilities will include providing daily assistance to the CEO between the hours of 9:00 – 10:00am. Additionally, you will offer support during on-site leadership meetings.
Job Description
Responsibilities:
Strategically manage all aspects of the CDEIO’s travel, meeting request, internal and external speaking engagements
Arrange internal meetings, external appointments, conference calls, and conference rooms
Domestic and international travel management
Coordination and prioritization of a heavy meeting schedule
Provide support in preparation for all meets including, biweekly team meetings.
Coordinate speaking engagements and logistics related to speaking engagement
Help manage and curate relationships with various internal and external stakeholders, including:
C&W C-suite / Executive Leadership Team
C&W Regional and Service Line Senior Leaders
C&W Global People Leadership Team
Key clients and prospects
You will be a key member of the Diversity, Equity, and Inclusion team, handling various administrative tasks as needed:
Monthly expenses and approvals
Process invoices
Creation/editing of presentation materials including board decks, speaker notes and agendas
Oversee the coordination of team meetings
Keep CDEIO informed about team members’ birthdays and anniversaries
Collaborate with the internal Communications team to organize both internal and external media opportunities:
Keep headshots and bios current
Prepare for town halls as well as internal and external conferences and speaking events
Other Duties may include:
Provide backup coverage for the CEO’s Sr. Executive Assistant
Work independently and together within a team on special non-recurring and ongoing projects as required which may include research, data analysis, or other administrative duties
Provide afterhours support as needed when traveling or during special events
Qualifications:
Minimum of 3 years of experience in an Executive Assistant role supporting a senior executive, with demonstrated ability to work under pressure and in a fluid, dynamic work environment
Demonstrate suitable confidence, experience, and maturity to interface with senior executives and customers
Experience with domestic and international travel
Experience with project management
Solid business judgment
Excellent at and eager to collabo…
Title: Executive Assistant
Company: Cushman & Wakefield
Location: New York City, NY
Category:
