Overview
Executive Assistant Jobs in Seattle, WA at Magnusson Klemencic Associates
Full Job Description
Description:
Magnusson Klemencic Associates (MKA) is an award-winning, 150-person structural and civil engineering firm founded 104 years ago with offices in Seattle and Chicago. We are seeking a full-time Executive Assistant to work collaboratively with our executive team as we complete world-class structural and civil engineering projects in the U.S. and around the world. The successful candidate will work at our Seattle office Monday – Friday.
Essential Functions
The Executive Assistant performs a wide range of tasks for MKA’s executive team including the CEO, COO, and CFO, plus other members of the Board of Directors.
A successful candidate will:
Bring a positive attitude with a strong desire to learn about engineering and the AEC industry and our processes and programs
Handle correspondence of a complex and confidential nature
Perform administrative duties requiring initiative and judgement
Answer phone calls in a professional manner
Manage the CEO’s calendar, including making appointments and prioritizing requests
Book travel and register executives for events
Take minutes during meetings
Plan, coordinate, organize and help at various company meetings, events, and celebrations
Be easily assessable for after-hour travel, scheduling, and other needs
Run personal errands on behalf of the executive team
Requirements:
Minimum of eight years reliable work experience as an executive assistant, personal assistant, or similar role with references
Excellent time management skills
Critical thinking skills
Proficiency in Microsoft office including Outlook, Word, PowerPoint, and Excel
Ability to multi-task and schedule day/week around multiple ongoing deadlines and other work
Excellent verbal and written communication and interpersonal skills, applied with a high degree of professionalism
Collaborative and clear communication
Detail-oriented and organized with excellent note taking skills
Discretion and confidentiality
Works well as both a team player and independently, showing initiative and appreciation for critique and feedback from colleagues
Title: Executive Assistant
Company: Magnusson Klemencic Associates
Location: Seattle, WA
Category:
