Overview
Executive Assistant Jobs in San Francisco Bay Area at Aquent
Title: Executive Assistant
Company: Aquent
Location: San Francisco Bay Area
Job Title:Executive Assistant
Client Location:San Francisco, CA
Starting:04/01/2024
Salary/Pay Rate:$32-36 per hour
Firm, non-negotiable:Yes
Hours:Full-time
Duration:1 year
Job Description:
Are you interested in film and looking to break into the industry? One of Aquent’s leading Entertainment Partners is seeking an outgoing and eager Administrative Assistant to support their growing team. This person will be the first point of contact for their San Francisco based teams and will be expected to be on-site 4 days a week. This assignment will start at 12 months and does have the potential to extend and convert. If this sounds up your alley, let’s connect!
Responsibilities
Provide administrative support the Director of Talent Acquisition including calendaring and organizing meetings with internal partners
Coordinate and organize scheduling and logistics for meetings, events, speakers
Attend relevant meetings to contribute, capture actions, and ensure appropriate follow-through of action items discussed
Draft internal communications and help support the Monthly Newsletter
Develop presentations and spreadsheets, and categorize files in an organized and efficient manner
Manage the team email alias, monitor employee engagement on internal chat channels and provide supportive information and responses to employees (on a daily basis)
Preparing and supporting presentations for global
Receive and keep track of all referrals from co-workers
Preparing and tracking departmental expense reports, while adhering to company policy
Maintain department contact lists, and receive, sort and distribute incoming mail and packages
Check to make sure that our job postings are correct online and on social media;
Book international and domestic travel for Sr. Team members
Assist recruiters, hiring managers and the HR team in special projects;
Requirements
Program/project management skills
Warm and friendly, with the ability to multi-task and make quick, smart decisions on how prioritize competing needs;
Excellent teamwork and client service skills and an ability to interact effectively with all levels
Precision when working on information entry; Extremely detail oriented
Excellent ability to communicate in writing and in person
Acuity to handle confidential information
Ability to work with cross-functional teams
Gets energized by a fast paced, ever-changing environment.
A self-motivated problem-solver with a strong desire to contribute to our reputation and success;
Sharp computer skills (Google Suite and Microsoft Office), with knowledge of an ATS such as Workday
Strong Google Suite, Microsoft Office, Mailchimp and WordPress skills are required
Two years of experience in Human Resources, preferably in recruiting and/or;
Two years of work experience in customer service, sales, administration, project management, and event coordination, with an interest in a career in HR;
A college degree in Human Resources, Industrial Relations, Psychology, Sociology, Communications or a related field preferred
The target hiring compensation range for this role is $32 to $36. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
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