Overview
Executive Assistant Jobs in Miami, FL at Insight Global
Title: Executive Assistant
Company: Insight Global
Location: Miami, FL
Looking to hire an Executive Assistant/Office Manager for an aviation client of ours working onsite 5 days a week (M-F) in Miami, FL 33136!
Responsibilities:
Coordinate with vendors as required for office-related services.
Coordinate and serve as a secondary point of contact for building management to address facility related issues.
Processing department invoices (ie vendors, legal, conference, transportation), liaising with accounting
Support administrative tasks such as organizing meetings or events including catering, AV equipment, presentation materials
Prepare, print, and bind presentation books and documents
Manage facility, office supplies and kitchen office set up
Manage daily department operations, making quick and solid decisions, multi-tasking, attention to detail, adaptability, resilience and liaise with team members, co-workers and vendors
Provide data clerical support to the team, including managing data, organizing records, and performing clerical tasks.
Ensure the professional appearance of the office space by organizing and tidying up common areas, ensuring cleanliness, and implementing aesthetic improvements.
Ensure office equipment is maintained to ensure good operating condition
Assist with contract management / documentation.
Requirements:
Experience with: Outlook, Word, Excel, and Concur.
Strong communication skills – written and verbal.
Planning and organizing, prioritizing tasks, multi-tasking, flexibility and able to change direction.
Attention to detail, accuracy, timeliness.
Able to work in a fast-paced environment, high energy, chaotic at times.
Assist with client contracts by tracking down documents such as insurance, deposit invoices, KYC forms.
Plusses:
Aviation industry experience.
Contract management experience.
