Overview
Executive Assistant Jobs in New York, United States at Barrington James
Title: Executive Assistant
Company: Barrington James
Location: New York, United States
Executive Assistant – Hybrid – New York
My client is seeking a highly organized, proactive, and experienced Executive Assistant to support their senior leadership team. This is an exciting opportunity for someone who thrives in a fast-paced environment, excels at anticipating needs, and is passionate about creating structure and driving efficiency at the executive level.
Key Responsibilities
Provide high-level administrative support to senior executives, including complex calendar management, international and domestic travel coordination, and meeting logistics
Serve as a primary liaison between executives and internal/external stakeholders, maintaining professionalism and discretion at all times
Prepare high-quality reports, presentations, and correspondence with a strong emphasis on accuracy and confidentiality
Manage expense reporting, invoice processing, and budget tracking related to executive operations
Coordinate and facilitate meetings, including agenda creation, note-taking, and follow-up action tracking
Support special projects and strategic initiatives as assigned by executive leadership
Maintain strict confidentiality when handling sensitive information and business matters
Qualifications & Experience
10+ years of experience as an Executive Assistant, preferably within the biotech or pharmaceutical industry
Proven ability to work independently and manage multiple priorities with grace and efficiency
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with modern productivity tools
Excellent written and verbal communication skills, with a high level of attention to detail
Demonstrated ability to build relationships, influence across levels, and maintain discretion and professionalism
Bachelor’s degree
