Overview
Executive Assistant Business Parter II Jobs in Amsterdam, North Holland, Netherlands at Uber
Title: Executive Assistant Business Parter II
Company: Uber
Location: Amsterdam, North Holland, Netherlands
About The RolePlatform Engineering is looking for an experienced Executive Assistant Business Partner to support 3 executives and provide complex executive support to the organization’s leaders. This role will provide high-level administrative and program support across various technical teams.
The team is seeking a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner – attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Engineers, and other stakeholders across the company.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You’ll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
May work on other tasks and projects as assigned
Basic Qualifications
Minimum 6+ years of administrative experience
Preferred Qualifications
Minimum 7+ years of direct support experience or applicable administrative experience
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Tech company experience preferred
Bachelor’s degree or equivalent practical experience
