Overview
Executive Assistant – Corporate Affairs & Communications Jobs in New York, NY at Amex
Agency: Department of Human Services
Location: Springfield, IL, US, 62703
Opening Date: 5/23/2024
Closing Date: 6/06/2024
Salary: Anticipated Salary (Effective 7/1/24): $6,005 – $8,678 per month ($72,060 – $104,136 per year)
County: Sangamon
Number of Vacancies: 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 37336
Position Overview
Subject to administrative approval, performs administrative functions for the Deputy Bureau Chief of Training & Innovation. Serves as staff assistant handling sensitive and controversial special projects for the Deputy Bureau Chief. Coordinates and independently delegates projects/assignments to staff; follows up on assignments and projects to ensure timely responses in accordance with agency guidelines. Conducts research on special initiatives undertaken by the Bureau, applying extensive knowledge of agency operations, personnel and structure. Performs liaison duties with respect to other areas of the department and Deputy Bureau Chief’s office operating sections. Confers with Executive Staff and Division Managers at the Deputy Bureau Chief’s request as to the interpretation and installation of training programs, policies and procedures.
Job Responsibilities
Performs administrative functions for the Deputy Bureau Chief of Training & Innovation.
Coordinates day-to-day activities of the office.
Coordinates and independently delegates projects/assignments to staff.
Performs liaison duties with respect to other areas of the department and Deputy Bureau Chief’s office operating sections.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Two (2) years of professional experience managing projects for a public or private organization.
Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
Two (2) years of professional experience assisting in the planning, development, and installation of programs, policies, and procedures for a public or private organization.
Two (2) years of professional experience effectively communicating with both internal and external officials, providers and/or the general public in oral and written form.
Two (2) years of professional experience researching and developing correspondence to internal and/or external individuals.
Conditions of Employment
Requires basic proficiency in Microsoft Office Suite.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am – 5:00pm Monday-Friday
Work Location: 5020 Industrial Ave, Springfield, Illinois, 62703
Office of Human Resources
Bureau of Training and Innovation
Deputy Bureau Chief’s Office
Agency Contact: [email protected]
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program – A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Job Type: Full-time
Pay: $6,005.00 – $8,678.00 per month
Benefits:
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
People with a criminal record are encouraged to apply
Application Question(s):
Do you have knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Do you possess two (2) years of professional experience in a public or private organization?
Education:
Bachelor’s (Preferred)
Experience:
professional: 2 years (Required)
Work Location: In person
Title: Executive Assistant – Corporate Affairs & Communications
Company: Amex
Location: New York, NY
