Overview
Executive Assistant; EA & Marketing Generalist Jobs in Paterson, USA at PROSPR Financial Wellness LLC
Position: Executive Assistant (EA) & Marketing Generalist
We are seeking a proactive, highly organized, and execution-oriented Executive Assistant (EA). You will report directly to the CEO/Founder to provide operational relief and streamline everyday workflows.
This role serves as a key operational lever for the company. It combines executive administration with hands-on marketing support to reduce task fragmentation across the team. You will help centralize administrative, copywriting, and social media tasks. This will allow the CEO to step back from day-to-day management to focus on high‑value scaling initiatives.
Location:
Remote / Hybrid / New Jersey.
Key Responsibilities Executive Support & Operational Coordination
- Manage the CEO’s administrative workflow, calendar, and task tracking.
- Act as a central communication link between the CEO and internal team contractors.
- Screen and manage inbound candidate flows and applicant tracking.
- Establish, standardize, and document internal processes to eliminate role confusion.
- Organize project dependencies to optimize overall business scalability.
Marketing & Content Execution
- Centralize marketing execution under a single, highly accountable function.
- Write and distribute clear marketing copy, email newsletters, and drip campaigns.
- Publish, schedule, and monitor quality control across corporate social media platforms.
- Coordinate digital assets, video content, and online brand presentation materials.
- Consolidate and monitor performance metrics across all active marketing channels.
Workflow & Technical Alignment
- Own day-to-day work systems within Asana for task execution and reminders.
- Manage inbound pipeline workflows and notification routing inside Gmail and Asana.
- Interface with the internal IT support team to resolve system tech bottlenecks.
- Explore and implement AI automation tools for drafting emails and improving operational workflows.
Required Core Attributes & Experience
- Execution Focus:
Thrives on clear direction, details, and consistent daily execution over high-level strategic driving. - Extreme Organization:
Natural inclination toward organizing information, building schedules, and cleaning up administrative overlap. - Thorough Communication:
Clear, proactive, and prompt verbal and written communication styles. - Adaptability:
Calm, composed, and comfortable balancing a hybrid mix of administrative and marketing tasks. - Rapid Learner:
Possesses a positive learning attitude and a strong aptitude for mastering new business processes quickly.
Ideal Technical Skill Sets
- Proven proficiency using Asana or equivalent robust project management software platforms.
- Experience utilizing Google Workspace environments, specifically advanced Gmail filtration and workflows.
- Hands-on familiarity with basic graphic design or UI/UX tools for social media and marketing layouts.
- Experience writing short-form or long-form copy for digital marketing and drip campaigns
- Comfort navigating data structures, basic budgets, and performance metric tracking sheets.
#J-18808-Ljbffr
Title: Executive Assistant; EA & Marketing Generalist
Company: PROSPR Financial Wellness LLC
Location: Paterson, USA
Category:
