Overview
Executive Assistant & Effectiveness Specialist Jobs in Milwaukee, WI at Rockwell Automation
Job Description
Req Id: 37233
Job Title: Administrative Assistant
City: Hammond
Job Description:
Overview of Administrative Assistant
Purdue University Northwest is seeking an Administrative Assistant to join the History, Philosophy, Politics, and Economics Department (HPPE)! The HPPE Department provides graduates with a course of studies that will take them toward careers like education, law, politics, public policy, government, economic development, research and historical preservation, philanthropy and nonprofits organizations, and professional writing. The role of the Administrative Assistant will provide administrative support for the HPPE Department. This includes acting as the first point of contact within the department for students, faculty, staff, and the public. This person will assist in budgets, hiring, payroll, and purchasing, updating e-mail lists, and complete overall tasks of the department and department chair. This person will also provide support for faculty and students in the department, organize events and other department activities. This position is located at the Hammond campus, but occasional travel to the Westville campus will be required.
This position does have the opportunity for a flexible work schedule but does require a strong on-campus presence.
Pay:
$18.27 – $20.67
Schedule:
Monday – Friday; No Weekends
Duties and Responsibilities of Administrative Assistant
Coordinate and process applications of incoming graduate students
Enter and update student information into the Banner system
Process graduate students’ plans of study, thesis paper work and all other graduate forms
Assist with faculty searches
Administer make up exams to students
Order all textbooks from the campus book store
Order desk copies of textbooks for faculty
Prepares tests, case studies and student handouts for classes
Schedule rooms for presentations,department meetings, etc
Supply enrollment data for department head gathering data from Banner database
Proctor make up tests for students
Maintain confidential records
Coordinate student events, including selecting dates, invites, attendee tracking, etc.
Work with Honor Societies to schedule meetings, collection of dues, etc
Notifies students of class cancellations
Process paperwork for Undergraduate Student Research Grant recipients
Select, employ and supervise student workers/graduate students (when budget allows)
Order office supplies and computers
Work with job applicants to facilitate campus visits
Organize faculty events, sending invitations, making reservations, designing the program and seeing to the catering needs
Prepares, processes and monitors the flow of all necessary University forms
Regularly answers the department phone (taking messages, routing calls)
Is consistently available in the department office to assist faculty, PUC staff, students and the public
Benefits of Administrative Assistant
Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
Education of Administrative Assistant
Requires a high school diploma/GED
Experience of Administrative Assistant
Four years’ experience in administrative support
Experience in higher learning environment, preferred
Core Competencies of Administrative Assistant
Ability to use good judgment
Strong verbal and written communication skills
Ability to take initiative and work with minimal supervision
Ability to maintain confidentiality
Attention to detail
MS Word creating correspondence, formatting, mail merges
MS Excel creating spreadsheets, basic formulas
MS Outlook, MS Publisher, WebEx, Cognos, SAP and Banner database is preferred
Must have ability to multi-task, work in fast-paced environment
Strong organizational skills
Ability to navigate databases
Work effectively with diverse groups of individuals
Ability to provide excellent service to internal and external customers
Ability to interpret and communicate university policies and procedures
Ability to adapt well to changes and willingness to learn new things
Conduct oneself in a professional manner
Ability to functionally supervise
Ability to update and maintain departmental website is preferred
Scheduling and planning events/meetings
Must be organized and task-oriented
Must be able to prioritize and complete tasks in a timely manner
Additional Information
Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
FLSA Status
Non-Exempt
Posting Start Date: 5/12/25
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Title: Executive Assistant & Effectiveness Specialist
Company: Rockwell Automation
Location: Milwaukee, WI
