Overview
EXECUTIVE ASSISTANT – FOUNDATION Jobs in Newport Beach, CA at Hoag Memorial Hospital Presbyterian
QDM is an industry leader, and we know our excellence depends on our staff. Our leadership needs an experienced and dedicated personal assistant to drive workflows and ensure high levels of performance among junior staff. We’re looking for someone proactive, with strong communication and analytical skills, to fill this role. The personal assistant will offer comprehensive support in all areas of business, including communications, administration, HR, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.
Responsibilities
Manage executive calendars to accurately assess availability
Process executive communications and correspondence for key updates and inquiries
Assist with special projects as required in a support capacity
Arrange travel and accommodations for executives
Communicate in office with all levels of staff to ensure coordination
Draft daily memos on business topics to executives, staff, and clients
HR and Recruitment
Skills and qualifications
Excellent verbal and written communications skills
Experience working alongside others and offering support to achieve shared goals
Experience in an office environment or other professional setting
Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
Ability to think proactively and show initiative
Ability to exercise discretion with sensitive information, including client and employee data
Job Type: Full-time
Experience:
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
Princeton, NJ 08542 (Preferred)
Ability to Relocate:
Princeton, NJ 08542: Relocate before starting work (Preferred)
Work Location: In person
Title: EXECUTIVE ASSISTANT – FOUNDATION
Company: Hoag Memorial Hospital Presbyterian
Location: Newport Beach, CA
