Overview
Executive Assistant (FT- 1.0 FTE) Jobs in Bozeman, MT at Bozeman Deaconess Hospital
Sterne School provides full-day instruction to lower and high school students. The school’s mission is to build on the foundation of individual strengths to discover and nurture each student’s version of greatness. In a warm respectful atmosphere, our students become confident, disciplined, responsible citizens able to meet the challenges of further learning and society. The school is certified by the California State Department of Education and accredited by the Western Association of Schools and Colleges. Sterne School is an equal opportunity employer.
JOB DESCRIPTION: Sterne School, located at 838 Kearny Street, San Francisco, seeks a full-time Front Office Administrator. The School Office Administrator is the gate-keeper of the school office, providing clear communication and customer service to all students, staff, parents and visitors. The Front Office Administrator reports to the Head of School, and works in parallel with an additional Front Office Administrator.
Start Date: Monday, July 14, 2025
Hours: 7:30 a.m. – 4:00 p.m.
Full-time, on-site position.
Compensation: $32-$37/hr
Open and close building with security staff
Support safety plans, crisis communications, and fire drills; distribute and record student medications
Maintain inventories of Front Office, supply closet, kitchen, classroom supplies
Track and fulfill Order Request forms across all departments and divisions
In collaboration with the Facilities Manager, order furniture and maintenance items
Oversee all aspects of the school lunch program (including vendor contacts and distribution of cold lunches)
Coordinate and communicate with Zacca Security for personnel schedules and calendar
Coordinate with the Facilities Manager and facilities staff for day-to-day needs
Serve as the primary point of contact for students, staff, parents, and visitors via email, phone, and in-person
Support all departmental communications, including mailings, email, and the weekly newsletter
Manage daily attendance of students, faculty and staff
Serve as a main point of contact for substitute teachers
Organize and maintain physical and electronic records in collaboration with Registrar
Collaborate with the Director of Business and/or Athletic Director for co-curricular activity sign-ups
Serve as a liaison between the school’s Parent Association and school administrators (i.e. calendaring events such as Teacher Appreciation lunches; communicating items about weekly Homeroom newsletters, etc.)
: Utilize Google Calendar and Blackbaud to do the following:
Manage building and security calendars
Support the development of academic and events calendars across departments and divisions
Coordinate calendar with Saturday School
Respond to teacher requests for substitutes and coordinate substitute teacher schedules, including mid-day absences and after-school “walking bus”
Schedule on-campus visitors in collaboration with school administrators
Collaborate with Registrar to update and maintain divisional schedules (on Blackbaud)
:
Coordinate food orders for events and activities throughout the school year
Provide light set-up and decor as requested
Coordinate and oversee school Picture Day
Participating in training or professional development programs
Providing coverage for staff lunch breaks
Providing basic First Aid and care for students as-needed
Excellent written and verbal communication skills
A customer service approach
Ability to prioritize tasks and time
Proficiency with Google and Microsoft Suites
Experience with Blackbaud or similar LMS preferred
Job Type: Full-time
Pay: $32.00 – $37.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Executive Assistant (FT- 1.0 FTE)
Company: Bozeman Deaconess Hospital
Location: Bozeman, MT
