Overview
Executive Assistant – Human Resources Jobs in Middlebury, VT at Porter Medical Center
Full Job Description
Receives and triages all Human Resources phone calls, directing staff to the correct areas or resolving issues directly.
Meets with new employees to review I-9 documents, create and distribute employee badges and direct them to their Employee Health Appointments.
Maintains employee files in Workday and oversees physical file annual maintenance.
Oversees transactional requests within Workday.
Develops procedures related to workflow and ensures they are followed.
Assists employees with general forms. (i.e. tuition assistance, income advance, Mission Possible, CTO pay out requests)
Completes employment verifications within 24 hours of receipt.
Partners with Network Centralized Resource Management team to assist with Traveler onboarding process.
Greets Travelers, obtains identification and issues badge.
Responds to SQSS submissions (employee injury reports) by filing Report of Event within 24 hours.
Submits New Hire data to VT Department of Labor per guidelines.
Responds to main Human Resources email.
Resolves technical and administrative problems within area.
Oversees review of invoices and prepares bills for payment
Prepares and distributes meeting agendas.
Coordinates conference rooms, IT equipment, and food and beverage requirements.
Produces reports and statistical data utilizing HRIS system or other appropriate applications.
Participates in various projects within the department.
Coordinates and executes special functions or projects particular to the department. Prioritizes assignments and assumes responsibility for such projects.
Performs all other duties as assigned.
Coordinates Human Resources Programs as Assigned
Coordinates programs such as:
Porter Onsite Orientation
Assist with Employee Recognition awards
Oversees student and job shadow onboarding process
Maintains intranet sites where applicable
Title: Executive Assistant – Human Resources
Company: Porter Medical Center
Location: Middlebury, VT
Category:
