Overview
Executive Assistant I Jobs in St. Petersburg, FL at Joulé
Title: Executive Assistant I
Company: Joulé
Location: St. Petersburg, FL
Title: Executive Assistant I
Duration: 3 month contract with extensions
Schedule M-F on site 9a-5p
Location: St. Petersburg FL 33716
Start: ASAP
Pay Rate: $40/hr
Education:
High school diploma or equivalent required OR College degree preferred
Requirement:
Executive Admin 8+ years of experience
Pharma industry experience a plus
Responsibilities:
• Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact
• Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience)
• Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)
• Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
• Coordinate and manage offsite and onsite meeting logistics (international and domestic)
• Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc.
• Coordinate conference calls with internal and external customers and business partners
• Work independently with only general guidance on a variety of special projects
• Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests
• Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
• Arrange domestic and international travel; process visas and passport renewals as needed
• Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party
Ref: #558-Scientific
