Overview
Executive Assistant I Jobs in Los Angeles, CA at RSC Solutions
Title: Executive Assistant I
Company: RSC Solutions
Location: Los Angeles, CA
Long Term Contract
Hybrid
Responsibilities:
· Manage SVP’s heavy daily global calendar, answering calls, scheduling, coordinating meetings and appointments across multiple domestic and international time zones.
· Arrange meetings and conferences including securing conference rooms, issuing meeting invitations, preparing materials, agendas, handouts, catering, notes and recaps.
· Arrange detailed international travel and itineraries.
· Perform various administrative duties including but not limited to filing, typing, organizing documents, printing materials, creating and organizing binders, files.
· Managing expense reports.
· Prepare projects, research, reports and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., promotional timelines, status reports, etc.).
· Manage, organize and track merchandise inventory and storage.
· Arrange international shipments.
· Liaise with internal departments and external entities.
· Additional tasks as directed by supervisor.
Qualifications:
· Bachelor’s Degree
· Minimum 2 years equivalent work experience, preferably with entertainment and/or international background.
· Excellent organizational skills and high attention to detail.
· Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management in a clear, concise and courteous manner.
· Ability to multi-task, prioritize and manage time efficiently to meet deadlines.
· Familiarity with a variety of industry concepts and theatrical properties preferred.
· Self-motivated, pro-active, resourceful, solutions oriented.
· Ability to work well and be flexible in various challenging environments and high-pressure situations.
