Overview
Executive Assistant I – Operating Rooms Jobs in Palo Alto, CA at Stanford Health Care
Full Job Description
1.0 FTE Full time Day – 08 Hour R2437920 Hybrid 74201 OPERATING ROOMS Other 1189 Welch Rd,PALO ALTO,California
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Day – 08 Hour (United States of America)
This is a Stanford Health Care job.
A Brief Overview
Executive Assistants I provides the full range of administrative assistance of considerable complexity, difficulty and sensitivity to Executive-level positions and independently plan, organize, and oversee the day-to-day activities of a Stanford Health Care Executive’s Office, relieving the Executive of administrative detail, and acting as the primary liaison and first point of contact representing the Executive on all matters pertaining to the office. The work is assistive in nature and focuses on extending the capabilities of Executives. Executive Assistants are delegated specific administrative responsibilities and maintain a confidential working relationship with the Executive supported. As the assistant to an SHC Executive, these positions have significant internal and external contacts at all organizational levels and require an advanced level of tact, diplomacy, and discretion. There is regular access to confidential and sensitive material. Leading other staff is often an integral component of the assignment. Executive Assistants are only allocated to Executive Management positions (i.e., “C1” chairs). No more than one Executive Assistant is allowed for each Executive. • Executive Assistant I positions are allocated only to Vice Presidents. • Positions that provide administrative support to directors or managers or additional positions supporting Executives directly or indirectly are excluded from this job classification.
Locations
Stanford Health Care
What you will do
Participate in development of the executive office budget; prepare narrative and statistical justifications in support of requests for additional funding; conduct research related to the cost, quality, applicability and effectiveness of new or improved office equipment and systems.
Control accounts of the office by approving and submitting bills for payment or verification; order and maintain necessary office supplies.
Perform specialized administrative duties required to support the specific responsibilities of the executive, using discretion to make judgments based on operating guidelines; plan, organize, coordinate and oversee special projects and assignments (e.g., event planning/coordination, department-wide activities, etc.) relative to the organization as requested by the executive.
Maintain current knowledge of issues, problems, situations and activities of special interest to the executive regarding the organization as a whole and its divisions and programs; monitor media coverage and alert the executive to new developments or articles of interest.
Represent the Executive in meetings as assigned.
Perform other related and incidental duties as needed or required.
Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the executive accordingly; make decisions to page or contact the executive at off-site locations in critical situations; make referrals to appropriate administrative staff or …
Title: Executive Assistant I – Operating Rooms
Company: Stanford Health Care
Location: Palo Alto, CA
Category:
