Overview
Executive Assistant – IT & Marketing Jobs in Coppell, TX at Dave & Buster’s I, L.P.
Full Job Description
Job Description:
We are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to our dynamic I.T. and Marketing team executives. The ideal candidate will possess exceptional communication and organizational skills, as well as a keen attention to detail. The Executive Assistant will play a crucial role in ensuring the smooth functioning of the I.T. and Marketing department by handling various administrative tasks and supporting the teams in achieving their objectives.
Key Responsibilities:
Calendar Management:
Coordinate and manage the executives’ calendars, scheduling meetings, appointments, and ensuring efficient time management.
Anticipate scheduling conflicts and proactively resolve them to optimize executives’ time.
Travel Coordination:
Arrange travel logistics, including flight bookings, hotel accommodations, and transportation, for I.T. and Marketing executives, as needed.
Prepare detailed itineraries and ensure all travel arrangements align with the executive’s schedule and objectives.
Communication:
Act as a liaison between the I.T. and Marketing teams and internal/external stakeholders, responding to emails and phone calls promptly and professionally.
Draft and proofread correspondence, reports, and presentations for the I.T. and Marketing team.
Meeting Coordination:
Organize and coordinate internal and external meetings, including preparing meeting agendas, materials, and managing logistics.
Record and distribute meeting minutes, ensuring action items are documented and followed up on.
Document Management:
Maintain an organized filing system for I.T. and Marketing documents, contracts, and other important materials.
Assist in the preparation and distribution of reports, presentations, and other documents.
Event Planning:
Support the I.T. and Marketing team in planning and executing events, including conferences, product launches, and promotional activities.
Coordinate logistics, track RSVPs, and ensure all event details are well-managed.
Expense Management:
Process and track expense reports for the I.T. and Marketing executives, ensuring compliance with company policies.
Project Support
Provide administrative support for Marketing projects, including coordinating cross-functional teams and tracking project timelines.
Requirements:
Proven experience as an Executive Assistant or similar role, preferably in the I.T. / Marketing industry.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in office software and collaboration tools.
Understanding of I.T. / Marketing operations and terminology.
Ability to maintain a high level of professionalism and confidentiality.
Bachelor’s degree in Business Administration, Information Technology, or related field is a plus.
WHAT’S IN IT FOR ME?:
Dave & Buster’s / Main Event is an imaginative and dynamic company dedicated to creating innovative entertainment experiences that bring joy, laughter, and excitement to people of all ages. Our mission is to foster a culture of fun and creativity, and we take pride in our commitment to delivering memorable and unique entertainment solutions.
Exclusive discounts on food and games at Dave & Buster’s / Main Event.
Paid Time Off (PTO) that increases with tenure.
11 Company Holidays (Includes your Birthday) &…
Title: Executive Assistant – IT & Marketing
Company: Dave & Buster’s I, L.P.
Location: Coppell, TX
Category:
