Overview
Executive Assistant, Marketing & Creative (m/w/d) Jobs in West Hollywood, CA at Red Bull
Category:
Staff
Locations:
Los Angeles, CA
Posted:
May 23, 2025
Closes:
Open Until Filled
Type:
Full-time
Position ID:
188470
Job Description:
The Administrative Assistant/Data Coordinator is to provide critical administrative, organizational, and clerical support to the Education Department.
Work Location: Doheny Campus (Downtown Los Angeles). Remote work available 1-2 days per week.
Start Date: Immediately
Applications Deadline: Open until filled
Position Hourly Rate Range: $19.50 – $20.00
Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description.
Duties and Responsibilities:
Orders and monitors office supplies.
Processes check requests/purchase orders.
Responsible for department reception (welcoming students, answering phones and emails).
Scheduling advisor appointments.
Facilitating office and equipment maintenance and repair.
Collects course syllabi from instructors each semester
Provides computer support for the department, typing documentation, data entry, and other computer-related tasks.
Represents department at Committee of Staff (COSA) and Disaster and Emergency Response Team (DERT) meetings
Maintains records related to checking in/out technology, departmental resources, etc.
Any other administrative assistance as needed by departmental Dean, faculty, and Credential Analyst.
Updates department website as requested by directors and dean
Coordinates onboarding for new employees
Reserves/schedules/coordinates department events using the MSMU portal, 25 Live. This also includes coordinating across departments for setup, media services, parking, and campus safety arrangements.
Performs initial reviews for all graduate applications to the Education Department and store all student files in a digital directory (e.g., review new graduate candidate admissions application documents for program acceptance via Slate and notify program directors of outstanding documents).
Compiles a list of students each semester who meet Title II eligibility and which courses they are scheduled to take, including tuition costs.
Verify that students have enrolled and passed courses.
Verify they are currently still employed at their catholic school
Processes contracts for Induction mentors, coaches, and portfolio reviewers
Meets with financial aid, registrars, admissions as needed.
Manages student employee hiring process (job posting on Handshake, communication and interviews)
Compiles data for all students in the Education Program as needed for the Annual Data Submission report to the CTC and prepare answers for Directors.
Manages the departmental email and phone
Other Duties and Responsibilities:
Perform other job-related duties as assigned
Requirements:
Knowledge:
Strong working knowledge of an office environment, policies and procedures.
Good working knowledge of the English language.
Bilingual efficiency is a plus.
Strong working knowledge of computers and word-processing, spreadsheet and database software applications – specifically, MS Office (Word and Access), Excel, and Colleague.
Abilities and Skills:
Project management skills, strong organization and prioritization, oral/written communication, interpersonal and basic mathematics skills.
Efficient and accurate typing and filing.
Ability to learn multiple software programs while working in an active office.
Supervisory skills.
The person for this position must be able to work on projects from the Dean’s office, faculty, and staff.
Education:
High school diploma, AA/AS, Bachelor’s degree preferred.
College coursework in administrative science, computers and/or related subjects a plus.
Experience:
A minimum of one year of administrative or clerical experience, preferably in a college setting preferred
Application Instructions:
Please submit a resume and cover letter.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.
A background check will be required.
Employees may disclose their COVID-19 vaccination status with MSMU’s Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.
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Title: Executive Assistant, Marketing & Creative (m/w/d)
Company: Red Bull
Location: West Hollywood, CA
