Overview
Executive Assistant – Mass Electric Jobs in Waltham, MA at TIC
Full Job Description
Requisition ID:171511
Job Level:Mid Level
Home District/Group:TIC Power District
Department:Administration
Market:Industrial
Employment Type:Full Time
POSITION OVERVIEW
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.
DISTRICT OVERVIEW
Mass. Electric Construction Co. (MEC) is a subsidiary of the Kiewit Corporation. Since our founding in 1928 in Boston, Massachusetts, Mass. Electric Construction’s philosophy has been to pursue electrical projects that require a higher level of technical and logistical skill. MEC has organized strategically to actively participate and capture projects in the growing industrial market. We intend to effectively compete and win in traditional and alternate delivery procurements and position ourselves for a sustainable future. We self-perform the majority of our work and are looking for people committed to the industrial construction industry.
LOCATION
This position is based out of MECI office located at 400 Totten Pond Rd., Waltham, MA.
RESPONSIBILITIES
Coordinate schedules, arrange travel arrangements and packets (itineraries, maps/directions and meeting notes), and expenses.
Assist with all internal and external communication on behalf of executive or organization: memos, emails, presentations, reports.
Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
Prepare outgoing mail and correspondence, including e-mails and faxes.
Order and maintain supplies, arrange for equipment maintenance as needed.
Maintain a working knowledge of current software package and new technologies to improve operations; submit recommendations for improvement.
Participate as a member of the District Meeting committee (secure meeting location, hotel contracts, arrange for catering, purchase prizes).
Maintain list of employees’ birthdays and send out e-mail birthday cards.
Investigate and visit local hotels as possible meeting sites for incoming guests, and make recommendations.
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QUALIFICATIONS
5+ years’ applicable executive-level support experience, preferably in one of the following fields: engineering or construction
High school diploma or general education degree (GED) minimum
Proficient in Microsoft Office products including Word, Excel, PowerPoint and Excel. SharePoint and Acrobat knowledge is a plus
Must be positive and proactive, with the ability to maintain strict confidentiality
Experience planning meetings in a fast-paced environment
Highly motivated, with a demonstrated passion for excellence and taking initiative
Demonstrated commitment to ethics and integrity
Strong interpersonal, written, and verbal communication skills
Team player with the ability to work independently to meet deadlines, goals and objectives
Strong organization, time management, and attention to …
Title: Executive Assistant – Mass Electric
Company: TIC
Location: Waltham, MA
Category:
