Overview
Executive Assistant, Media (AJC) Jobs in Atlanta, GA at Cox Enterprises
Full Job Description
The Executive Assistant will provide both administrative support and business services to multiple executives and departments reporting to them, as well as some support for certain tasks across the company. Reporting to the Business Manager & Sr EA, the Executive Assistant will need to have strong problem resolution skills, be highly organized and detail oriented. This role will provide primary support to two or three AJC executives and their department directors; including but not limited to managing calendars, organizing meetings and preparing meeting space, catering, and travel and expenses. The position is also responsible for office support, process administration and office administration for the company. Duties may include handling incoming/outgoing mail, supply ordering and inventory, storage, filing, and maintenance of daily newspaper storage. In addition, the candidate should be flexible, able to manage priorities, and be resourceful. Independent judgment is required to plan and organize a diversified workload.
Job Duties and Job Tasks
Performs as Executive Assistant to AVPs
Maintain executive and director schedule/calendar
Works independently to support assigned senior leaders
Coordinate travel as requested for assigned executive and their teams
Organize and manage meetings and events including catering, scheduling and transportation
Performs a full range of general administrative tasks, including extensive scheduling, event planning and coordination, making complex travel arrangements for department and guests and working with outside vendors booking venue and setup
Handles highly sensitive information
Provide executive level administrative support with high degree of initiative, confidentiality, and professional demeanor
Prepare and track expense reports and reimbursements in a timely manner (incudes managing and collecting receipts/invoices)
Handles accounting-related tasks including invoicing, bill payment, expense coding, etc. as required to support team activity
Coordinate and track project work
Support executives with preparation of reports, articles, speeches/remarks, and presentations, including quarterly business reviews and all-employee meetings.
Responsible for general filing, logging and labeling documents and correspondence to assure access to information and to maintain order in the office
Maintain confidential department files and records using judgment and discretion.
Handle internal & external correspondence and communications, phone calls, and creates reports and presentations using appropriate software
Perform other duties and projects as assigned by manager or executives
Business Services
Provides high-level transactional support and procedural expertise across multiple teams
Ensures the prompt and efficient administration of all assigned duties
Order and maintain supplies for company/office
Organize and assist with new hire onboarding
Communicate with building management or with our corporate partners
Coordinate special events related to team building, retirements, or other celebrations
Provide general administrative support including mail, filing, copying, and record keeping.
Coordinate newspaper archiving
Ensures all material and documents are signed, approved, and distributed / submitted as required by standard operating procedure and protocol
May develop and/or maintain process / program organizational documentation
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Title: Executive Assistant, Media (AJC)
Company: Cox Enterprises
Location: Atlanta, GA
Category:
