Overview
Executive Assistant/Office Manager Jobs in Austin, TX at Welling Investments INC
FRONT DESK COORDINATOR
ABOUT
The AIS Infrastructure Group consists of four civil/vertical construction companies. Our services include infrastructure improvement, heavy civil construction, vertical construction, site development for government and state agencies and private enterprise across the United States.
GENERAL POSITION SUMMARY
The Front Desk Coordinator performs routine clerical, office, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping. Provides general office support with a variety of clerical activities and related tasks. The Front Desk Coordinator will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
MAJOR DUTIES & RESPONSIBILITIES
Develops and maintains office forms and procedures and assists with administrative tasks.
Answers central telephone system and directs calls accordingly.
Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, clients, and vendors and refers, when necessary, to the appropriate person, official or department
Operates listed office machines as required.
Prepares outgoing mail; sorts and distributes incoming mail.
Duplicates and distributes materials.
Composes, types and edits correspondence, reports, memoranda, and other material
Assists the public with the use of department facilities.
Maintains office and break room supply inventory.
Receives, sorts and forwards’ incoming mail.
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Maintain a neat and organized front desk area.
EDUCATION, KNOWLEDGE, SKILLS & ABILITIES
High School or equivalent (Preferred)
One year of administrative experience or related experience
Bi-lingual English/Spanish (Preferred)
Excellent interpersonal and communication skills
Strong organizational skills with attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and prioritize responsibilities effectively.
Professional and friendly demeanor
BENEFITS
We are dedicated to our employees’ wellbeing and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:
· Medical, Dental, Vision
· 401k with a Discretionary Company Match & 100% Immediate Vesting (for eligible employees)
· Company Paid Life and AD&D policy. (Voluntary Buy-up options)
· Short & Long-Term Disability
· Paid Time Off (PTO)
· Paid Holidays
· AND MORE!
HISTORY
AIS Infrastructure is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC, AIS Infrastructure is a Minority Business Enterprise. Their AIS BCSS group is also a certified 8(a) business, offering further contracting advantages to government agencies. These designations help clients meet their diversity spending objectives, while also providing sustainable returns for 13,600 Iñupiat shareholders.
EEO Statement:
AIS Infrastructure affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS Infrastructure is an Equal Opportunity Employer.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Relocate:
Chattanooga, TN 37421: Relocate before starting work (Required)
Work Location: In person
Title: Executive Assistant/Office Manager
Company: Welling Investments INC
Location: Austin, TX
