Overview
Executive Assistant/ Office Manager for Private Equity Firm Jobs in Manhattan, NY at Pocketbook Agency
Title: Executive Assistant/ Office Manager for Private Equity Firm
Company: Pocketbook Agency
Location: Manhattan, NY
A private equity firm in Midtown Manhattan is seeking a highly organized Executive Assistant & Office Manager to join their team.
Responsibilities:
Executive Assistant
Manage complex executive calendars, prioritizing meetings and workflow.
Coordinate domestic and international travel, including itineraries and logistics.
Prepare expense reports via Concur.
Assist with onsite summits, including catering and logistics.
Provide light onsite support for co-founders (meal prep, coffee orders, printing, etc.).
Support the team with various administrative tasks.
Office Management
Maintain a clean, organized, and welcoming office environment.
Manage office and grocery supply orders, as well as three weekly team lunch orders.
Oversee vendor relationships, including cleaning services and building management.
Handle guest security check-ins and reception.
Manage conference room schedules and guest workspaces.
Provide light IT support (Zoom/AV setup) and assist with mail and deliveries.
Coordinate onsite events and happy hours.
Requirements:
3–6 years of administrative experience (Private Equity or related industries preferred).
Bachelor’s degree required.
Strong problem-solving, organizational, and multitasking skills.
Proactive, highly responsive, and able to work independently.
Proficiency in Microsoft Office and Zoom.
Fully onsite, Monday–Friday
Salary: Up to $140,000 + bonus
