Overview
Executive Assistant, Office of the Provost Jobs in Mechanicsburg, PA at Messiah University
Department: Operations Department
Reports to: Regional Operations Director
Compensation: Hourly starting range $20 – $25; Commensurate to Skills, Education, and Experience
Hours: Full-time; Monday – Friday, 8:30am – 5:00pm
Benefits
Two weeks paid vacation.
Eight paid holidays per year.
Two paid flexible holidays per year.
Paid sick time.
ICHRA Health Insurance Reimbursement or Health Insurance Stipend.
100% Employer Paid Dental & Vision Insurance.
100% Employer Paid Life Insurance.
Other benefits accrue over the first 3-24 months, including additional paid vacation, no-cost primary medical care membership, 401k with matching, and quarterly profit sharing.
Place of Work: Corporate Headquarters, 1730 South Street, Redding, CA 96001
Company Overview
Maas Energy Works is the leading developer and operator of agricultural waste-to-energy systems in the United States. The Company designs, develops, constructs, and operates biogas powered renewable energy generation systems on dairy farms. Our projects include anaerobic digesters, biogas-powered electric generation, and renewable natural gas upgrading.
Position Description
As a member of the Operations team, the Operations Administrative Assistant will play a crucial role in supporting the efficient functioning of our organization by providing comprehensive administrative and clerical support to our Operations team. The successful candidate will be responsible for managing day-to-day admin tasks such as file organization, document control, contract drafting, communications with internal and external parties, purchase order generation and processing, and assisting with additional aspects of our projects. This role requires a proactive and organized individual who can manage multiple priorities and work collaboratively with team members.
Responsibilities
Assist the Operations team with administrative tasks throughout the project’s lifecycle.
Serve as the primary point of contact for internal and external communications as they relate to administrative tasks.
Maintain accurate and up-to-date records, databases, and filing systems.
Drafting and processing of contracts, purchase orders, reports, correspondence, and invoices with an understanding of tax requirements and exemptions.
Perform data entry tasks with a high level of accuracy and attention to detail.
Respond to emails, phone calls, and inquiries in a professional and timely manner.
Coordinate efficiently with the team and any third-party contractors or consultants.
Organize and schedule meetings, including preparing agendas and taking minutes as needed.
Proactively achieve tasks assigned and estimate effort required for each task.
Troubleshoot issues on-site or remotely as they arise
Maintain spare parts inventory as needed
Communicate via email, text, and phone with team members, clients, and business partners as necessary
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Qualifications & Skills
Proficiency with Microsoft Office Suite, and Adobe Acrobat
Microsoft Excel experience is preferred
Detail-oriented and highly organized
Self-motivated and forward moving
Quick learner
Strong critical thinking and problem-solving skills
Excellent written and verbal communication abilities.
Strong interpersonal skills and a positive, team-oriented attitude.
Must be proficient in English.
Physical Demands Requirements
Work Environment
This job mainly operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
This is largely a sedentary role with some travel required. This would require the ability to enter, travel in, and exit vehicles and airplanes.Show more
Title: Executive Assistant, Office of the Provost
Company: Messiah University
Location: Mechanicsburg, PA
