Overview
Executive Assistant – Partner, Global Thriving Firm Jobs in New York, NY at Career Group
Title: Executive Assistant – Partner, Global Thriving Firm
Company: Career Group
Location: New York, NY
$100-120k base + paid OT + discretionary bonus + wonderful benefits
The firm is based in MIDTOWN EAST, and offers aHYBRID schedule 3 days in office, 2 remote!
Hours: 8/8:30am – 5/5:30pm
A top notch, global and prestigious firm with a collegial culture is seeking a poised, down-to-earth, and hardworking Executive Assistant to support one of their busiest Partners in a 1:1 working relationship. This is a great opportunity for an individual that enjoys being a true right hand ‘thought partner’, a project oriented role, where no two days are the same!
The Executive Assistantmust have7-10 years of experience working in finance, preferably private equity, hedge fund, or asset management experience. Longevity is key!
Responsibilities include, but aren’t limited to:
Arrange all scheduling (internally and externally), including client meetings, business development meetings, internal meetings, video conferencing, etc.
Manage complex calendars and prioritize meetings/calls Partner.
Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both Partner and external parties. Compile documents for travel-related meetings.
Process expense reimbursements for Partner.
Compose, prepare, and edit confidential correspondence.
Additional administrative support activities, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
Ensure company database is up-to-date and accurate; all client/internal documents, client information, notes, emails, and appointments.
Serve as client liaison. Act as the single point of contact for all key logistical matters.
Work closely with Partner and research stakeholders to ensure deadlines are met and client needs are served.
Produce high quality client deliverables, ensuring completion on deadline.
Build positive relationships and interface regularly with high-level executives involved in highly confidential projects.
Requirements
Minimum of 5-7 years’ administrative EA experience working in finance
Meticulous, detail oriented, and proactive
Self-starter: highly motivated
Strong communicator (written & verbal)
Microsoft office Skills, particularly PowerPoint skills
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